Councilmembers present: Alan Kiest, Carolyn Armanini, Dwight Thompson, Mary Jane Goss, Nate Herzog, Roger Olstad, Ed Sterner

Staff present: David R. Hutchinson, Mayor; Karen Haines, City Administrator; Michael Ruark, City Attorney, Dennis Peterson, Police Chief; Sarah Phillips, Government & Community Relations Manager, Susan Stine, City Clerk

Others present: Six visitors

Mayor Hutchinson called the meeting to order at 7:38 p.m.

Visitors Curran Nicks and Jeff Weissman led council in the pledge of allegiance.

Hutchinson introduced Sarah Griffith, Urban Forestry Program Coordinator for the Washington State Department of Natural Resources. Griffith presented a plaque, a flag and other items to the city of Lake Forest Park, which has been designated a Tree City USA for 2003. She briefly described each of the four standards for qualification.

Hutchinson read and presented to Ms. Griffith a proclamation celebrating our natural resources in Lake Forest Park.

Hutchinson reported on various items of interest to council. He is on a task force studying the proposed streamlined sales tax. He noted the city has been designated as a passport acceptance facility. He presented copies of the mayor’s report for 2003 to the council. He noted the Kenmore City Council would like to meet with the Lake Forest Park City Council. There was no objection to scheduling this meeting.

Cmbr. Herzog moved adoption of the agenda. Cmbr. Thompson seconded. The motion carried unanimously.

With the consent of the council, confirmation review calendar was postponed until the arrival of Mr. Glancy.

Thompson requested to pull the April 8, 2004 council regular meeting minutes from the consent calendar.

Thompson moved to amend the April 8, 2004 council regular meeting minutes as follows:

Page 2, line 28 and 29: "…Haines said that she would meet with Mr. McGinnis and Mr. Dyer."

Page 2, line 33: "…requested, and Ms. Haines agreed, that the administration she will respond to McGinnis and Dyer by noon on Monday, April 12."

Thompson moved to approve the consent calendar as follows:

1. April 8, 2004 Council Study Session Minutes
2. April 8, 2004 Council Regular Meeting Minutes
3. April 22, 2004 Finance Committee Report covering warrant nos. 45410 through 45525 in the amount of $180,562.66 drawn from the claims clearing fund and warrant nos. 26317 through 26392 in the amount of $145,822.07 drawn from the claims clearing fund and an automatic withdrawal from the checking account in the amount of $535.72 for bank service fees.
4. Motion to Authorize Staff to Apply for Public Works Trust Fund Construction Loan
5. Motion to Authorize staff to Advertise for Bids for Horizon View Tennis Court Improvements Project

Thompson moved to advance the following to second reading calendar:

Ordinance 906/Relating to Legal Nonconforming Signs

Ordinance 908/Relating to Appointment of City Officers

Resolution 846/Approving Position Description for Planning and Building Director

Resolution 847/Amending City’s Compensation Plan

Councilmembers discussed the proposed ordinance and noted that it was not complete in its current form.

Cmbr. Kiest moved to amend the motion to hold Ordinance 906/Relating to Legal Nonconforming Signs on first reading calendar. Armanini seconded. The motion carried unanimously.

The motion to advance 1) Ordinance 908/Relating to Appointment of City Officers;

2) Resolution 846/Approving Position Description for Planning and Building Director; and

3) Resolution 847/Amending City’s Compensation Plan to second reading calendar carried unanimously.

Herzog moved to hold Ordinance 905/Relating to City’s Sign Regulations on the May 13, 2004 council meeting agenda second reading calendar. Armanini seconded. The motion carried unanimously.

Armanini moved to hold Ordinance 907/Relating to City’s Development Regulations for Trails on the May 13, 2004 council meeting agenda second reading calendar. Herzog seconded. The motion carried unanimously.

Thompson noted that Human Services Commission nominee Jonathan Glancy was present. Councilmembers agreed to take the confirmation review calendar as the next item on the agenda.

Mayor Hutchinson introduced his nominee, Jonathan Glancy, to serve on the Human Services Commission to council. Mr. Glancy briefly described to council his interest in getting actively involved with the city through the human services commission and responded to questions from council.

Hutchinson noted final confirmation will take place at the next regular council meeting on May 13, 2004.

Kiest noted that the council would be aided by a discussion of Ordinance 908 and Resolutions 846 and 847 together due to their interdependency.

In response to a request from Kiest, City Administrator Haines reported on the administration’s review of the position description, compensation plan and noted that council approval of Resolutions 846 and 847 were required prior to advertising the planning director position.

City Administrator Karen Haines noted that this position should have been reviewed some time ago. She discussed the changes in responsibility, supervisory duties and reporting structure for the position and reviewed the organizational chart and salary review and survey information.

In response to questions from Kiest, Haines discussed the proposed position title, the classification review and the comparison to other leadership positions.

In response to questions from Thompson, Haines discussed how changes in the reporting structure had affected several positions. Discussion followed regarding knowledge required and skills used for various positions.

Herzog said that significant changes have taken place in the city since 1994 when the city planner position was filled and noted some of the decisions and responsibilities of the planning and building department. Herzog said that he was comfortable with the proposed changes to the position description.

Sterner said that the planning and building department deals with land use issues, which can be controversial. He said that he supports the reclassification of the position and expects it will attract some excellent candidates.

Goss said that she supports the reclassification of the position and believes that the degree of difficulty of the work justifies the proposed salary range.

Olstad said that the planning director position may be one of the most challenging in the city and supports the upgrade of the position and the salary range.

Armanini said that upgrading the position makes the issue of council confirmation of the appointment even more important.

Thompson moved to amend Ordinance 908 as follows:

Page 2, line 28: "…job position description prepared …"

A five-minute recess was taken at 9:20 p.m.

The meeting was resumed at 9:34 p.m.

Following discussion regarding the adoption process, Armanini moved Ordinance 908/Relating to Appointment of City Officers to final action calendar. Goss seconded. The motion carried unanimously.

The council agreed to proceed to Resolution 846/Approving Position Description for Planning and Building Director.

Thompson moved to amend Resolution 846, Attachment A, Position Description as follows:

Page 2, line 22: "Supervisory experience One year in the supervision of staff."

After some discussion, Armanini moved to amend the motion as follows:

Page 2, line 22: "One Three years in the supervision of staff."

After further discussion, the maker and seconder agreed to a friendly amendment as follows:

Page 2, line 22: "Three Two years in the supervision of staff."

Thompson moved to amend Resolution 846, Attachment A, Position Description as follows:

Page 2, line 23:

• "One year in management of consultant contracts."

After some discussion, a friendly amendment was offered to amend the motion as follows:

• "One year in management of consultant contracts preferred."

Thompson moved to amend Resolution 846, Attachment A, Position Description as follows:

Page 2, line 20: "…governmental planning, State Environmental Policy Act, State Shoreline Management Act, …"

After some discussion, Armanini moved to amend the motion as follows:

Page 2, line 21: "..the Washington State Growth Management Act and other applicable state, federal and county regulations."

Thompson moved to amend Resolution 846, Attachment A, Position Description as follows:

Page 2, line 18: "…long-range planning or and environmental planning in …"

Thompson moved to amend Resolution 846, Attachment A, Position Description as follows:

Page 2, line 15: "Any Ccombination of education and experience…"

Discussion followed regarding working conditions and physical requirements of the position.

Thompson moved to amend Resolution 846, Attachment A, Position Description as follows:

Page 2, lines 25-29:

"WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

Thompson moved to amend Resolution 846, Attachment A, Position Description as follows:

Page 2, line 24:

• "Familiarity and ability to use computer and automation equipment and programs normally and customarily used in municipal planning and building services."

Thompson moved to advance Resolution 846/Approving Position Description for Planning and Building Director Position to final action calendar. Herzog seconded. The motion carried unanimously.

Herzog moved to advance Resolution 847/Amending City’s Compensation Plan to the final action calendar. Sterner seconded. The motion carried unanimously.

Armanini moved to adopt Ordinance 908/Relating to Appointment of City Officers. Goss seconded. The motion carried unanimously.

Olstad moved to adopt Resolution 846/Approving Position Description for Planning and Building Director. Sterner seconded. The motion carried unanimously.

Herzog moved to adopt Resolution 847/Amending City’s Compensation Plan. Goss seconded. The motion carried unanimously.

Olstad reported on the recent task force meeting and reminded councilmembers of the April 29 community forum at Third Place Commons.

Kiest reported on his visit to the King County Emergency Operations Center in Renton. Kiest also discussed the agencies providing services using the pre-prosecution diversion model and a study of such options.

Goss reported on Seashore Transportation Forum activities and a recent meeting regarding SR 522 improvements.

In a response to a question from Thompson, Haines reported on the status of a conditional use permit applied for by a business located in the Towne Centre.

1. Sign Amortization—Administration
2. Council Retreat Summary

There was no objection to Cmbr. Armanini’s suggestion that the discussion of sign amortization and the council retreat summary be held over to the May 13, 2004 meeting.

3. D.A.R.E. Program Update

Police Chief Dennis Peterson provided the council with an update of the DARE program and noted that certification is required for the instructor. Peterson said that he has consulted with the elementary school principals, and he noted that Officer Ken Hooper will serve as the instructor for topics including internet safety, gun safety, malicious and sexual harassment, drug awareness and other subjects involving personal safety.

At 10:35 p.m., Hutchinson noted that the next item on the agenda is an executive session for discussion of personnel matters for approximately 30 minutes. Those not required to remain for the executive session exited the council chambers at this time.

A five-minute recess was called for at 10:36 p.m.

The meeting was resumed at 10:39 p.m.

The meeting was recessed to executive session at 10:40 p.m. for approximately 30 minutes for discussion of personnel matters.

At 11:10 p.m. the executive session was extended for approximately 20 minutes for discussion of personnel matters.

The regular meeting was resumed at 11:23 p.m.

Councilmembers requested that the May 13, 2004 council agenda include an executive session for continuation of the discussion of personnel matters to begin no later than 9:30 p.m.

There being no objection, the meeting was adjourned at 11:24 p.m.

Susan Stine, City Clerk

David R. Hutchinson, Mayor

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