Councilmembers present: Dwight Thompson, Mayor pro tempore; Alan Kiest, Carolyn Armanini, Mary Jane Goss, Roger Olstad, Ed Sterner

Councilmember absent excused: Nate Herzog (Council approved 9/25/03)

Staff present: David R. Hutchinson, Mayor; Karen Haines, City Administrator; Dennis Peterson, Police Chief; Sarah Phillips, Community and Government Affairs Manager; Susan Stine, City Clerk

Others present: 21 visitors

Mayor David Hutchinson called the special study session meeting to order at 6:12 p.m.

City Administrator Karen Haines reviewed a brief history of the Planning Commission’s process of developing the draft comprehensive plan and the proposal to study four options related to the town center area separately. The proposed schedule and content for the draft request for proposals were discussed.

Cmbr. Armanini expressed her concern regarding the limited time proposed between the end of the comment period to the finalized request for proposals and noted that she would be out of state on September 25.

Haines noted that the proposed dates could be adjusted and asked the council to consider finalizing the request for proposals at the October 9, 2003 council meeting.

In response to a question from Cmbr. Goss, Haines noted that the Planning Commission had indicated that the study should be completed by July 2004.

Council members discussed the proposed operating schedule, and Haines said that the advisory task force would interview and make a recommendation regarding selection of a firm to undertake the study.

Cmbr. Thompson said that he would like the following items added to the regular meeting agenda:

1. Council role with the advisory task force
2. Commission representation on the advisory task force

Haines provided a brief overview of the draft request for proposals including the introduction, background, scope of work, desired products, responses, evaluation criteria and timeline.

Hutchinson noted that the reception honoring volunteer Streamkeepers and Bill Bennett would begin in the city hall first floor lobby at 6:45 p.m.

There being no objection, the special study session meeting was adjourned at 6:47 p.m.

Susan Stine, City Clerk

David R. Hutchinson, Mayor

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