Councilmembers present: Dwight Thompson, Mayor pro tempore; Alan Kiest, Carolyn Armanini, Mary Jane Goss, Nate Herzog, Roger Olstad, Ed Sterner

Staff present: David R. Hutchinson, Mayor; Karen Haines, City Administrator; Michael Ruark, City Attorney; Dennis Peterson, Police Chief; Sarah Phillips, Government & Community Relations Manager, Susan Stine, City Clerk

Others present: Five visitors

Mayor Hutchinson called the meeting to order at 7:34 p.m.

Cmbr. Thompson led council in the pledge of allegiance.

Hutchinson said that a commemoration of September 11, 2001 had been held at City Hall. Those in attendance included members of Northshore Fire Department, Lake Forest Park residents, council members, police department and city staff. He noted a memorial plaque had been donated by Acacia Memorial Park.

Hutchinson noted the proclamation for Day of Concern for the Hungry on September 27, 2003, and discussed the work of various organizations involved in feeding the hungry.

Thompson requested to add Sustaining Lake Forest Park: A Strategic Plan under new topics for discussion and to pull consent calendar item 4, Resolution 804/Authorizing Mayor to Sign Contract for Interim Finance Director, and place it under the first reading calendar.

Cmbr. Goss requested to pull the August 28, 2003 council study session minutes and the August 28, 2003 council regular meeting minutes from the consent calendar.

Thompson moved to adopt the agenda as amended. Cmbr. Armanini seconded. The motion carried unanimously.

Natasha Grossman, 19823 55^th Avenue NE, expressed her concerns regarding construction noise at the keyhole property. Grossman noted that work hours are being exceeded or ignored and said that she has contacted the police department with her complaints. She asked the council to consider changes to the construction hours allowed in the city code.

Thompson requested that this issue be scheduled for discussion at a future study session for about 15 minutes.

Hutchinson recognized Troop 850 scouts Brandon Seeley and Joshua Wisdom and Troop Leader Mark Wisdom. The scouts are working on their communications merit badge.

Thompson moved to amend the August 28, 2003 council study session minutes as follows:

Page 2, line 36-37:

"…at a previous community meeting he attended in 2001, …"

"…should be removed or modified."

Cmbr. Goss moved to amend the August 28, 2003 study session minutes as follows:

Page 2, line 25:

"Cmbr. Goss said the Burke Gilman Trail is a trail first rather than a transportation route for commuters. She expressed concern regarding signage on the trail and emphasized the need for better communications from the county with city residents. expressed her desire that the county not look at it like a highway or an expressway but as a trail. She expressed that the county should consider all users—not just the biking community. She also expressed her concerns about non-existence of written communication regarding stop signs and lack of communication of County regarding intended actions and LFP concerns. She stressed the need for King County to communicate in advance about work on the trail so that LFP knows what to tell residents.

Goss moved to amend the study session minutes as follows:

Page 2, line 46:

"…Thompson and Armanini noted that the letter…."

Thompson moved to amend the August 28, 2003 regular meeting minutes as follows:

Page 6, line 4:

"Mr. Thompson raised the issue related to the narrow constraints of the leave considering the time required to readjust after returning. A seven-month window was recommended."

Armanini moved to amend the regular meeting minutes as follows:

Page 2, lines 37-41:

Armanini moved to amend as follows:

Page 3, line 16: "…now thaen it was…

Page 3, line 41: "…Ordinance 898/Grnaanting to Voice Stream…"

Goss moved to amend the minutes as follows:

Page 7, line 18: "…qualifications proposals …"

Thompson moved to approve the consent calendar as amended as follows:

1. August 28, 2003 Council Study Session Minutes
2. August 28, 2003 Council Regular Meeting Minutes
3. September 11, 2003 Finance Committee Report covering warrant nos. 44175 through 44226 in the amount of $164,173.34 drawn from the claims clearing fund and warrant nos. 25111 through 25200 in the amount of $182,397.93 drawn from the payroll clearing fund.

Thompson moved to advance the following to the second reading calendar:

1. Ordinance 900/Amending Ordinance 832 and LFPMC Chapter 2.39 Relating to Administrative Appeals, Repealing Section 2 of Ordinance 879, and
2. Resolution 804/Authorizing Mayor to Sign Contract for Interim Finance Director

It was noted that Resolution 795/Authorizing Mayor to Sign Interlocal Agreement for Statewide Mobilization Plan would remain on second reading calendar for the September 25, 2003 regular council meeting.

There was no objection to Kiest’s request that Ordinance 898 be placed at the end of the second reading calendar.

After a brief explanation of Ordinance 900 by the city attorney, Thompson moved to advance Ordinance 900/Amending Ordinance 832 and LFPMC Chapter 2.39 Relating to Administrative Appeals, Repealing Section 2 of Ordinance 879 to final action calendar.

Thompson noted his concern regarding authorizing this contract before the position is filled and asked about the selection process.

City Administrator Karen Haines discussed the hourly rate and the contract with the Prothman Company. Discussion followed on the content of the contract.

After further discussion, Armanini moved to amend Resolution 804 as follows:

Page 1, line 14: "…Lake Forest Park has approved up to a seven-month…"

Armanini moved to amend the agreement with The Prothman Company as follows:

"…as represented below:

0-6 months 10% or

after 7 months 5%…"

"City of Lake Forest Park

David R. Hutchinson Date

Masyor"

Following discussion regarding capping the number of hours and the requirements of the position, Thompson moved to amend Resolution 804 with the following:

Line 24: "…Interim Finance Director services. Such payments for this contract shall not exceed the amount of expense appropriated for the full-time position of finance director."

Goss seconded. After further discussion, the motion to amend carried unanimously.

Thompson moved to adopt Resolution 804/Authorizing Mayor to Sign Contract for Interim Finance Director as amended. Armanini seconded. The motion carried unanimously.

Kiest discussed time limits included in the franchise agreement for various scenarios involving removal and abandonment of property by the franchisee.

VoiceStream representative Andrew Nenniger, 19807 North Creek Parkway, Bothell, agreed to proposed changes in the time limits.

Discussion followed on height of existing utility poles and the proposed height for replacement poles, and Nenniger discussed how antenna equipment is placed on the poles.

Following further discussion, Armanini moved to hold over Ordinance 898 to the September 25, 2003 second reading calendar for additional information and to fix language in the agreement.

Herzog moved to amend Ordinance 898 as follows:

Page 13, line 5: "…period of twelve (12) months, thirty (30) days …"

Page 13, line 9: "…remove within ninety (90) thirty (30) days…"

Page 13, line 14: "…remaining in place ninety (90) thirty (30) days…"

Thompson moved to amend Ordinance 898 as follows:

Page 8, line 1: "…transmitting equipment Ssuch activities shall be made in concurrence…"

Cmbr. Sterner moved to advance Ordinance 898 to final action calendar at the September 25, 2003 regular council meeting. Armanini seconded. The motion carried unanimously.

Armanini requested that the city attorney look into construction hours in Chapter 5.26.090 H in the municipal code. She asked the city attorney to draft an ordinance amending the code for council consideration on September 25, if this is not consistent with other types of construction hours.

Thompson moved to adopt Ordinance 899/Authorizing Use of Eminent Domain Procedures to Acquire Property Rights Associated with Bothell Way NE/Brookside Blvd NE Pedestrian Improvements Project.

Thompson noted for the record that he took voting in favor of eminent domain very seriously. He said he is doing this strictly for the benefit of the city and its citizens.

Thompson moved to adopt Ordinance 900/Amending Ordinance 832 and LFPMC Chapter 2.39 Relating to Administrative Appeals, Repealing Section 2 of Ordinance 879.

Thompson noted that the council committee should meet to discuss the role of the council on the proposed mayoral advisory task force and to explore whether the process should be under the direction of the council.

Kiest cautioned against increasing the council’s representation on the proposed task force to four positions due to quorum issues.

Herzog agreed with Kiest that limiting the council representation to three members on the task force is appropriate. Herzog said that he would be more comfortable with the task force reporting to the council due to the amount of money proposed for the study.

Goss expressed her concern regarding the selection process for council members on the proposed task force.

Olstad said that he agrees that the appointment of three council members on the proposed task force is sufficient; however, his expectation is that the entire council would be kept informed continuously.

Herzog raised the question again of allowing the proposed advisory task force to be under the authority of the mayor’s office. Armanini said that she believed that it would be best not to have it as a council task force and noted that the council has control over contracts and whether to proceed with the study in any form.

In response to comments from council members, City Attorney Ruark noted that safeguards and interim reports are often built into the scope of work for projects.

Haines noted that it was contemplated that the process would include regular reports to and discussions with the council.

Armanini said that the council could approve the direction of the study at various points or decide to abandon it entirely at any point.

Following further discussion, Herzog moved that the Rules Committee be authorized by the Council to come up with a list of three councilmembers for appointment to the task force for council approval.

In response to a question from Goss, Thompson noted that he, Herzog and Olstad are the members of the rules committee.

Thompson noted that the rules committee would also nominate members for all council committees for approval by the council.

Goss expressed her concern that committee members sometimes seem to be selected based on their positions on certain issues.

After further discussion on the selection process, the motion carried 6-1 (Aye—Kiest, Armanini, Thompson, Herzog, Sterner, Olstad; Nay—Goss).

Kiest discussed issues related to the strategic plan and language in the draft request for proposals. He noted that the Planning Commission language has not been formally adopted by the council, and he recommended changes to the draft for clarification.

There being no objection, the meeting was adjourned at 9:39 p.m.

Susan Stine, City Clerk

David R. Hutchinson, Mayor

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