Councilmembers present: Carolyn Armanini, Dwight Thompson, Mary Jane Goss, Nate Herzog, Roger Olstad, Ed Sterner

Councilmember absent excused: Alan Kiest (Council approved 7/24/03)

Staff present: David Hutchinson, Mayor; Karen Haines, City Administrator; Dennis Peterson, Police Chief; Ty Peterson, City Planner; Sarah Phillips, Government & Community Relations Manager; Tema Nesoff, Parks and Human Services Administrator; Susan Stine, City Clerk

Mayor Hutchinson called the special study session meeting to order at 6:05 p.m.

Hutchinson requested that the agenda be re-ordered so that item 3/Survery of Commissioners – Summary of Responses and item 4/Cole Nature Park Progress Report – additional information were addressed first and second on the agenda.

There being no objection, the agenda was approved as re-ordered.

Parks and Human Services Administrator Tema Nesoff provided a brief overview of the summary of results of the survey of commissioners and reviewed information provided in the responses.

Council members discussed issues identified by the responses provided by commissioners related to communication, attendance and vacancies on various commissions.

City Administrator Haines noted that Public Works Operations Director Zenk has been assigned to meet with the Environmental Quality Commission regularly to provide staff support.

Cmbr. Armanini noted that the Economic Development Commission had been assigned to examine regulations for home-based businesses and to propose changes if needed. She also noted that the council sometimes forgets to refer issues to the various commissions for study.

Cmbr. Goss suggested that the confirmation process might contribute to some of the issues raised in the survey responses.

Nesoff noted that Zenk and the Environmental Quality Commission would be involved in the master planning process for the Cole Nature Park.

Haines said that copies of the survey results had been shared with the commission chairs and copies for all commissioners were being distributed at their request. (Council approved 7/24/03)

Olstad suggested that membership on some commissions might be too narrowly defined, and a broader spectrum would be more representative of the community.

Goss discussed the number of commissions and the frequency of meetings.

Nesoff reviewed the recent discussion of the Cole Nature Park planning process and noted that additional information was provided regarding financial issues and reallocation of funds.

Council members discussed budgetary issues and identification and use of funds.

Nesoff explained the impact of the timing of the Madden property purchase on the 2003 budget.

Chief Dennis Peterson provided an overview of the state-wide law enforcement mutual aid and mobilization plan and noted that no action is required at this time. He discussed a proposed interlocal agreement and noted that similar plans have been in place for fire departments for some time.

Peterson reviewed issues and events for which mutual aid would be required and said that an interlocal agreement would cover response protocol, pay and oversight.

City Clerk Stine provided a brief review of the proposed rules for use of the city hall meeting rooms and issues related to the various requests for meeting room use. She noted that the city attorney had provided rules adopted by a local utility district to use as a model, and discussions regarding the proposed rules have taken place in the leadership team meetings.

Following discussion, council members noted that the resolutions related to this issue are included on the regular meeting agenda and should be held over until the city attorney returns in August.

There being no objection, the special study session meeting was adjourned at 7:10 p.m.

Susan Stine, City Clerk

David R. Hutchinson, Mayor

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