Councilmembers present: Alan Kiest, Carolyn Armanini, Dwight Thompson, Mary Jane Goss, Nate Herzog, Roger Olstad, Ed Sterner

Staff present: David Hutchinson, Mayor; Karen Haines, City Administrator; Michael Ruark, City Attorney; Dennis Peterson, Police Chief; Scott Drown, Police Commander; Frank Zenk, Director of Public Services; Ty Peterson, Planning Manager; Neil Jensen, City Engineer; Sarah Phillips, Government & Community Relations Manager; John Hawley, Finance Director; Susan Stine, City Clerk

Others present: 28 visitors

Mayor David Hutchinson called the meeting to order at 7:35 p.m.

Cmbr. Thompson led the council in the pledge of allegiance.

Mayor Hutchinson welcomed four scouts and the scoutmaster from Boy Scout Troop 850. The scouts are working on their communications badge.

Hutchinson reported that three Brookside second-grade classes accompanied by their teachers and parent chaperones toured City Hall last week. He also reported on the DARE graduation, the new public works facility open house, the senior center fundraising breakfast and other items and events of interest.

City Administrator Karen Haines reported on issues related to the Burke Gilman Trail improvement project and noted that city staff had met with King County staff. Cmbr. Armanini reported on communication issues regarding the Burke Gilman Trail.

In response to a request from Thompson, Chief of Police Dennis Peterson briefed council on enforcement of speed and stop sign violations on the Burke Gilman Trail.

Cmbr. Herzog moved to remove item 6, Resolution 789/Authorize Referral of Administrative Appeal #030609, Edwin B. Sterner to Hearing Examiner from the consent calendar and to place it on the first reading calendar. Armanini seconded. The motion carried unanimously.

Thompson moved to adopt the agenda as amended. Cmbr. Goss seconded. The motion carried unanimously.

Amy Holland, 1220 NE 175^th, YMCA staff member, and Shatreen Masshoor, 1242 NE 188^th St., Shoreline, and Nick Worthy, 19614 19^th Avenue NE, Lake Forest Park, co-chairs of the Youth Council, reported on the YMCA youth summit and future projects anticipated for the youth council. Important discussions at the youth summit included issues related to drugs and alcohol, mental health and activities for teens They also described some of the new, long-term projects being planned and will keep council informed when events will be taking place.

Karen Day, 3510 NE 147^th St., spoke against the proposed senior housing overlay zone. She noted that citizens cannot vote on this proposal but can vote to elect the mayor and council members.

Don Quale, 3510 NE 147^th Street, said the neighborhood does not support the proposed senior housing project and expressed his concern that one property owner might impose the project on all of the property owners. He said that the housing if built should be limited to Lake Forest Park residents.

Liane Newman, 16715 32^nd Place NE, expressed her concern regarding the garage conversion project that has been permitted in her neighborhood.

Howard Rose, 3550 NE 147^th St., thanked Cmbr. Herzog for speaking with neighborhood representatives regarding the senior housing overlay zone. Rose expressed his interest in developing a better process for discussing important topics with the council. He expressed his support for the largest possible setback rather than park or open space.

Bob Travis, 15308 Beach Drive NE, spoke on the design plans for the Burke Gilman Trail and the communication breakdown between the city and King County. He shared photos of the new bollards that were recently installed on the trail and discussed problems with the new bollards as well as with the removal of the stop signs.

Linda Hames, 16028 37^th Avenue NE, expressed her concern on the traffic and speeding on 37^th Avenue NE. She requested enforcement of the speed limit and stop signs in the area.

Frank Pasquier, 16027 37^th Avenue NE, thanked the city for placing the stop sign on 160^th and 37^th but noted that this has not stopped speeders. He encouraged enforcement of the traffic signs.

Pi Cheney, 14523 38^th Avenue NE, stated her opposition to the senior housing overlay zone and requested that the trees on the Elks property be preserved if the senior housing project is allowed.

Tobias Burns, 15516 26^th Avenue NE, said that he is the owner of the property subject to the appeal brought by Cmbr. Ed Sterner and expressed his concerns regarding the appeal.

In response to a question from Cmbr. Thompson, City Attorney Mike Ruark said that the resolution on the council agenda would refer the appeal to the Hearing Examiner.

Dick Harris, 3911 NE 158^th Lane, encouraged the city council to approve the senior housing overlay zone. He noted the Elks’ generosity and the various contributions to the community by this organization.

Mick James, 3518 NE 147^th St., said that he supported Mr. Rose’s comments on the senior housing overlay project and said he would like to see the project pushed back as far as possible.

Teresa Ulus, 3536 NE 147^th St., said that she agrees with the comments of Howard Rose and Mick James regarding the senior housing overlay zone.

Thompson moved to approve the consent calendar. Goss seconded.

Armanini requested additional information regarding warrant no. 43711 and the payment to the King County Alcohol Program. Haines said that information would be provided.

1. May 22, 2003 Council Study Session Minutes
2. May 22, 2003 Council Regular Meeting Minutes
3. June 12, 2003 Finance Committee Report covering warrant nos. 43661 through 43761 in the amount of $373,351.45 drawn from the claims clearing fund and warrant nos. 24601 through 24685 in the amount of $181,593.93 drawn from the payroll clearing fund.
4. Authorize Appointment of City Engineer as MWPAAC Representative
5. Authorize Release of Property to Northshore Utility District for Sanitary Sewer Service

Thompson moved to advance the following items to second reading calendar and to place them as the first five items on the second reading calendar:

1. Resolution 783/Authorizing Mayor to Sign Amendment to Contract for City Prosecutor Services
2. Resolution 786/Authorizing Mayor to Sign Interlocal Agreement with City of Bothell for Dispatch and Records Management Services
3. Resolution 787/Authorizing Mayor to Sign Agreement with Friends of Third Place Commons for Calendar Year 2003
4. Resolution 788/Authorizing Mayor to Sign Agreement with YMCA for After-School Program and Youth Council for Calendar Year 2003
5. Resolution 789/Authorize Referral of Administrative Appeal #030609, Edwin B. Sterner to Hearing Examiner

Thompson noted that he has requested quarterly reports from the City prosecutor. Haines said that she would discuss a schedule for the reports with the prosecutor.

Thompson moved to adopt Resolution 783/Authorizing Mayor to Sign Amendment to Contract for City Prosecutor Services. Herzog seconded.

Cmbr. Olstad requested that a report from the hearing examiner be provided to council periodically also.

In response to a question from Goss, Haines said the format and timeline for the prosecutor’s reports would be part of her discussion with the prosecutor.

Kiest moved to adopt Resolution 786/Authorizing Mayor to Sign Interlocal Agreement with City of Bothell for Dispatch and Records Management Services.

Olstad recused himself from council discussion and action on Resolution 787 due to his affiliation with the Friends of Third Place Commons as a board member.

Thompson moved to adopt Resolution 787/Authorizing Mayor to Sign Agreement with Friends of Third Place Commons for Calendar Year 2003.

Thompson moved to adopt Resolution 788/Authorizing Mayor to Sign Agreements with YMCA for After-School Program and Youth Council for Calendar Year 2003.

Sterner was recused from council discussion and action on Resolution 789.

Herzog moved to adopt Resolution 789/Authorize Referral of Administrative Appeal #030609, Edwin B. Sterner to Hearing Examiner.

A five-minute recess was taken at 8:55 p.m.

The meeting was resumed at 9:07 p.m.

City Attorney Mike Ruark noted he will be meeting with a representative from Northshore Utility District and noted that this item should remain on second reading calendar for the June 26, 2003 council agenda.

Thompson noted that the version of Ordinance 893 that is before the council is marked "As amended 5/22/03" at the top right corner of the page. Planning Manager Peterson noted that he had listed proposed amendments in his June 10, 2003 memo and noted that Amendment 1 had been tabled indefinitely.

Kiest referred to the June 11, 2003 e-mail message from Petina James and said that the amendment should not be removed from the table until the city planner has developed additional information regarding the proposed berm.

Discussion followed regarding the proposed language and whether the recommended language is specific only to the proposed project.

Following additional discussion regarding Amendment 1, Herzog moved to amend Ordinance 893 as follows:

Page 5, lines 5-6:

2. Screening at a minimum 50% of the building setback areas abutting residential properties and public rights-of-ways with a vegetated screen as provided in LFPMC 18.62. A landscaped berm of 5:1 slopes or equivalent shall be incorporated into the required vegetated screening for those setback areas abutting a public right-of-way, as may be deemed necessary by the city planner.

Thompson moved to amend Ordinance 893 as proposed in Amendment 2 as follows:

Page 5, lines 20-31:

18.44A.1230 Open Space and Common Areas. Permitting of development authorized by the Gateway Senior Housing Overlay Zone designation must provide for outdoor common areas, including dedicated open space as required by 18.44A.120 (A) and (B), comprising a minimum of 20% of the land area within the development and consisting of landscaped, park-like setting, with pedestrian linkages between open spaces, common areas and the public right-of-way. , which shall be dedicated for pPublic open space or park use shall be dedicated by conveyance to the City or by recorded covenant according to the following schedule provisions::

1. Prior to Upon the permitting of the 100^th unit, an area equal to or exceeding 10% of the developed area shall be dedicated; and
2. Additional open space dedication shall be required at 10% of the any additional development area.
3. Open space or park use dedication shall meet the following minimum criteria:
1. The area dedicated shall be free of buildings, municipal solid waste, yard waste, construction materials, debris and other encumbrances to use.
2. The area shall consist of minimum dimensions of 50 feet with at least one side abutting a public right-of-way.

Goss seconded.

Goss moved to add an amendment as follows:

3. The area dedicated shall be located as far as possible away from the state highway.

The motion to amend died for lack of a second. Further discussion followed on the proposed amendments on open space, park use, and common areas.

A five-minute recess was taken at 10:18 p.m.

The meeting was resumed at 10:25 p.m.

Further discussion followed regarding buffers, open space dimensions, and minimum setbacks.

Thompson moved to table the motion to amend Ordinance 893 proposed as Amendment 2. Olstad seconded. The motion carried unanimously.

Herzog moved to amend Ordinance 893 as follows:

Page 3, line 36: "…access allowed from NE 147^th Street or Bothell Way NE provided that any access to NE 147^th Street shall be designed to restrict cut-through traffic. Any access point on NE 147^th Street shall be located at the west end of the overlay zone."

Armanini seconded. Following discussion, the motion carried unanimously.

Thompson moved to place Ordinance 893/Establishing the Gateway Senior Housing Overlay Zone on the second reading and final action calendars for the June 26 and July 10, 2003 regular council meeting agendas unless otherwise moved by this council.

Council members discussed the current two meetings per month schedule for council meetings and its advantages and disadvantages. Council members said that the length of meetings and the 5:30 p.m. start time for study sessions were concerns; however, the study session briefing format and the elimination of the third Thursday meeting were appreciated.

Council members agreed to continue discussion of Ordinance 894 at the June 26, 2003 meeting.

Cmbr. Kiest noted that Lisa Glancy was named a Washington State Honors Award Recipient at the May 28, 2003 Shorecrest High School Academic Awards Program and Heather Bugni and Brian Gregory, Teen Court Judges and Public Safety Commissioners, received Community Service Outstanding Senior Awards. Kiest congratulated these students on the recognition of their efforts and for their volunteer work with the city.

There being no objection, the meeting was adjourned at 11:06 p.m.

Susan Stine, City Clerk

David R. Hutchinson, Mayor

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