Councilmembers present: Alan Kiest, Carolyn Armanini, Dwight Thompson, Mary Jane Goss, Nate Herzog, Roger Olstad, Ed Sterner (8 p.m.)
Staff present: David R. Hutchinson, Mayor; Michael Ruark, City Attorney; Karen Haines, City Administrator; Dennis Peterson, Police Chief; Frank Zenk, Director of Public Services; Sarah Phillips, Government & Community Relations Manager; John Hawley, Finance Director; Susan Stine, City Clerk
Others present: Four visitors
CALL TO ORDER
Mayor Hutchinson called the meeting to order at 7:35 p.m.
FLAG SALUTE
Cmbr. Thompson led council in the pledge of allegiance.
LEGISLATIVE REPORT
State Senator Darlene Fairley
State Senator Darlene Fairley presented the city with a sales card used by Ole Hanson as a memento of Lake Forest Park’s early history.
Fairley noted that as a member of the minority party she is the ranking member of the Senate ways and means committee but noted that the majority party holds the committee chair positions. Fairley encouraged council to adopt a very realistic, sustainable budget because the cities can’t depend on the state to provide additional revenue. She reported on state budget issues and responded to questions from council on issues that included state initiatives, gambling, utility tax, excise tax, and housing of sex offenders.
MAYOR’S REPORT
Hutchinson welcomed the new city administrator Karen Haines and announced that there would be a public reception to introduce Haines at 7 p.m. on January 9, 2003 prior to the council meeting.
Hutchinson reported on his attendance at several recent meetings at which topics of interest to the city were discussed.
ADOPTION OF AGENDA
Cmbr. Armanini moved adoption of the agenda. Olstad seconded. The motion carried unanimously.
CITIZEN COMMENTS
Ron Ricker, 18987 Forest Park Dr. NE, noted that he had received a letter regarding the change in sewer service and expressed his concern regarding the fee increase when the city assumes the portion of Ronald Wastewater District that is located in the city.
Bob Davis, 17230 44th Avenue NE, expressed his concerns about the permit process for tree removal on his property and some of the problems he has encountered during this process. He encouraged council to streamline the process for removal of dangerous trees located on his property. He also noted there were junk vehicles in his neighborhood and asked if there was an ordinance to get rid of junk on private property.
CONSENT CALENDAR
Armanini requested to pull the December 5, 2002 council special meeting minutes.
Armanini moved to amend the December 5, 2002 minutes as follows:
Page 6, line 13: "In response to a question from Olstad regarding what additional information is being sought by continuing and expanding the pilot program, …"
Thompson seconded. The motion to amend carried unanimously.
Thompson moved to approve the consent calendar as amended as follows:
Armanini seconded. The motion carried unanimously.
FIRST READING CALENDAR
Ordinance 883/Requiring Helmet Use with Operating Bicycles, Skateboards, Roller Skates and Scooters
Thompson moved to advance Ordinance 883/Requring Helmet Use with Operating Bicycles, Skateboards, Roller Skates and Scooters to the January 9, 2003 second reading calendar agenda.
Armanini seconded.
Bob Davis, 17230 44th Avenue NE, that he believes that adults should make their own decisions on helmet use and felt the law should apply to children but not for adults.
The motion carried unanimously.
Resolution 759/Authorizing Mayor to Sign Professional Services Agreement for Probation Services
Armanini moved to advance Resolution 759/ Authorizing Mayor to Sign Professional Services Agreement for Probation Services to second reading calendar. Thompson seconded. The motion carried unanimously.
SECOND READING CALENDAR
Resolution 754/Authorizing Mayor to Sign Agreement with Ronald Wastewater for Assumption of Portion of District
Finance Director John Hawley briefed council on Resolution 754/Authorizing the Mayor to Sign Agreement with Ronald Wastewater for Assumption of Portion of District.
In response to a question from Cmbr. Olstad, Hawley discussed the changes in sewer fees. Discussion followed on how water consumption is measured and the complications involved when systems are merged.
Cmbr. Kiest moved adoption of Resolution 754/Authorizing Mayor to Sign Agreement with Ronald Wastewater for Assumption of Portion of District. Sterner seconded. The motion carried unanimously.
Resolution 759/Authorizing Mayor to Sign Professional Services Agreement for Probation Services
Thompson requested to take Resolution 759/Authorizing Mayor to Sign Professional Services Agreement for Probation Services out of order and to take action prior to Ordinance 885.
Thompson moved to adopt Resolution 759/Authorizing Mayor to Sign Professional Services Agreement for Probation Services. Kiest seconded. The motion carried unanimously.
A five-minute recess was taken at 8:47 p.m.
The meeting was resumed at 8:54 p.m.
Ordinance 885/Adopting 2003 Budget
After some discussion, Thompson moved to amend Ordinance 885 as follows:
"Establishment of an Inflow and Infiltration Grant Fund. A new fund is created in the City to be titled the "Inflow and Infiltration Grant Fund." The purpose of this Fund is to receive $3.2 million in grant revenues from King County and make expenditures for the inflow and infiltration project pursuant to the interlocal agreement between the City and King County."
Armanini seconded.
Thompson noted that the fund had been established by adoption of Ordinance 890.
The motion carried unanimously.
Kiest moved to amend Ordinance 885 as follows:
Page 2, line 42: "ADOPTED BY A MAJORITY PLUS ONE OF THE MEMBERS OF …"
Thompson seconded. The motion carried unanimously.
Thompson moved to amend Ordinance 885 to add the Mayor’s recommended budget amendment to the 2003 Mayor’s Proposed Budget as follows:
"Proviso: Police Chief Merit Increase – The Mayor may grant the Police Chief a merit step increase of up to 3 percent and a 1.7 percent cost-of-living increase effective January 1, 2003 after the completion of an annual performance evaluation of the Police Chief. This increase would be up to $4,368 per year, including benefits."
Kiest seconded. The motion to amend carried unanimously.
Thompson moved to amend Ordinance 885 to add the Mayor’s recommended budget amendment to the 2003 Mayor’s Proposed Budget as follows:
"Increase of $20,610 for benefits in the General Fund due to the 29 percent increase in the State Department of Labor and Industries rates for worker’s compensation."
Olstad seconded. The motion carried unanimously.
Thompson moved to amend Ordinance 885 to add a new proviso as follows:
"The authorization for an FTE in the 2003 budget and salary schedule shall not be valid upon the vacancy of any position on or after December 20, 2002. Reauthorization for these positions, temporary or permanent, shall require a majority vote of the council. New positions authorized in this 2003 budget are not considered vacancies unless vacant on or after May 1, 2003."
Goss seconded.
Following discussion of the proviso, the motion to amend carried 5-2 (Aye—Thompson, Goss, Herzog, Sterner, Olstad; Nay—Kiest, Armanini).
Thompson moved to amend Ordinance 885 to add a new proviso as follows:
"The mayor shall provide a report to the council by May 1, 2003 that evaluates and makes recommendations regarding consolidation and efficiencies that could be obtained in city operations including purchasing, interlocal agreements, contracting and staffing. This report should take into account the likelihood of budget reductions required in 2004 and future fiscal years."
Goss seconded. The motion carried unanimously.
Finance Director Hawley discussed the proposed addition in the executive budget for dues for ICMA and WRPERLA membership.
City Administrator Karen Haines noted that the Association of Washington Cities would provide sufficient resources to eliminate the need for the WRPERLA membership. Haines recommended membership in ICMA or in National League of Cities.
After discussion, Armanini moved to amend the proposed 2003 budget for the executive department to include dues for ICMA membership in the amount of $700. Thompson seconded.
After further discussion, the motion carried 6-1 (Aye—Olstad, Herzog, Armanini, Thompson, Goss, Sterner; Nay—Kiest.
Armanini moved to amend the proposed 2003 budget for the city council as follows:
Page 35: "..internet access or internet access allowance…" Thompson seconded. The motion carried unanimously.
Armanini moved to amend the proposed 2003 budget for the city council as follows:
Page 35: Miscellaneous Supplies "$300 $200"
Thompson seconded. The motion to amend carried unanimously.
Armanini moved to amend the proposed 2003 budget for the executive department as follows:
Page 41: "Study of future of Water Services $44,000 $15,000"
Thompson seconded.
After discussion, the motion to amend carried 4-3 (Aye—Olstad, Herzog, Armanini, Sterner; Nay—Kiest, Thompson, Goss).
Armanini moved to amend the proposed 2003 budget for the executive department as follows:
Page 41: "Cellular Phones (2) $2,400 $960
Olstad seconded.
After discussion, the motion to amend did not carry 2-5 (Aye---Herzog, Armanini; Nay---Olstad, Kiest, Thompson, Goss, Sterner).
Armanini moved to amend the proposed 2003 budget for the executive department as follows:
Page 42: AWC Conference $900 $600
Page 42: Suburban Cities Travel $600 $400
Olstad seconded. The motion did not carry 1-6 (Aye—Armanini; Nay—Kiest, Thompson, Goss, Herzog, Sterner, Olstad).
Armanini moved to amend the proposed 2003 budget for the executive department as follows:
Page 43: City logoed items $500 $0
Herzog seconded. The motion carried 5-2 (Aye---Olstad, Herzog, Armanini, Kiest, Sterner; Nay---Thompson, Goss).
Armanini moved to amend the proposed 2003 budget for the executive department as follows:
Page 43: Employee Recognition $1000 $500
Herzog seconded. The motion did not carry 1-6 (Aye—Armanini; Nay—Olstad, Herzog, Kiest, Thompson, Goss, Sterner).
Armanini moved to amend the proposed 2003 budget for the executive department as follows:
Page 43: Retirements, receptions, open houses $500 $200
Herzog seconded. The motion did not carry (Aye—Herzog, Armanini, Kiest; Nay—Olstad, Thompson, Goss, Sterner).
Thompson moved to amend the 2003 proposed budget for the executive department as follows:
Page 43: City logoed items $0 $500
Goss seconded. The motion did not carry 3-4 (Aye—Thompson, Goss, Sterner; Nay—Olstad, Herzog, Armanini, Kiest).
Armanini moved to amend the proposed 2003 budget for the executive department as follows:
Page 43: Mayor’s Reserve $6500 $6000
Sterner seconded. After clarification, the maker and seconder withdrew their motion to amend.
Armanini moved to amend the proposed 2003 budget for the municipal department as follows:
Page 52: Newsletter $15,000 $7,500
Herzog seconded. After further discussion, the motion did not carry 2-5 (Aye—Herzog, Armanini; Nay—Olstad, Kiest, Thompson, Goss, Sterner).
Armanini moved to amend the proposed 2003 budget for the municipal department as follows:
Page 56: Library Programs $2,000 $0
Thompson seconded. The motion carried 6-1 (Aye—Kiest, Armanini, Thompson, Goss, Olstad, Sterner; Nay—Herzog).
Armanini moved to amend the proposed 2003 budget for the finance department as follows:
Page 61: Steve Gaidos, Consultant $2,400 $0
Herzog seconded. The motion carried unanimously.
Armanini moved to amend the proposed 2003 budget for parks and recreation as follows:
Page 72: Training $600 $300
Herzog seconded. After further discussion, the maker and seconder withdrew their motion to amend.
Armanini moved to amend the proposed 2003 budget for parks and recreation as follows:
Page 72: Community Events $4,500 $2,500
Herzog seconded. The motion did not carry 2-5 (Aye—Herzog, Armanini; Nay—Olstad, Kiest, Thompson, Goss, Sterner).
Armanini moved to amend the proposed 2003 budget for parks and recreation as follows:
Page 72: Friends of Third Place $7,500 $3,750
Herzog seconded. Cmbr. Olstad recused himself from the discussion and vote on this amendment.
After further discussion, the motion did not carry 2-4 (Aye—Herzog, Armanini; Nay—Kiest, Thompson, Goss, Sterner; Olstad recused).
Armanini moved to amend the proposed 2003 budget for parks and recreation as follows:
Page 72: Shoreline/Lake Forest Park Arts Council $14,146 $7500
Olstad seconded.
After discussion, the motion did not carry 2-5 (Aye—Herzog, Armanini; Nay—Olstad, Kiest, Thompson, Goss, Sterner).
Armanini moved to amend the proposed 2003 budget for parks and recreation as follows:
Page 73: Recreation Programs-Summer camp $5000 $4000
Herzog seconded. The motion carried unanimously.
Armanini moved to amend the proposed 2003 budget for the public safety department as follows:
Page 101: Bicycle Repairs $500 $100
Thompson seconded. The motion carried unanimously.
Armanini moved to amend the proposed 2003 budget for the public safety department as follows:
Page 95: Hat Badges $960 $0
Thompson seconded.
Following discussion, the motion did not carry 3-4 (Aye—Armanini, Kiest, Thompson; Nay-Olstad, Herzog, Goss, Sterner).
Armanini moved to amend Ordinance 885 to add the following proviso:
"The DARE/SRO assignment is to be eliminated at the end of the 2002/2003 school year. The DARE/SRO officer will be reassigned to patrol, and one patrol position will be eliminated upon vacancy (attrition)."
Herzog seconded.
After discussion, the motion to amend did not carry 2-5 (Aye—Herzog, Armanini; Nay—Olstad, Kiest, Thompson, Goss, Sterner).
Armanini moved to amend the proposed 2003 budget for the public works department as follows:
Page 140: Property assessment—conservation fees $1500 $600
Thompson seconded. The motion carried unanimously.
Armanini moved to amend the proposed 2003 budget capital improvement fund as follows:
Page 164: Forest Park Drive Repairs $300,000 $50,000
Herzog seconded.
Armanini stated that she believed it would be prudent to fund only the engineering portion of the Forest Park Drive repairs, funding any construction costs with a budget amendment after bids were received. (Council approved change 1/23/03)
A five-minute recess was called for at 10:42 p.m.
The meeting was resumed at 10:47 p.m.
Following discussion, the motion did not carry 2-5 (Aye—Armanini, Herzog; Nay—Kiest, Thompson, Goss, Sterner Olstad).
Herzog moved to amend the 2003 proposed budget for the city council as follows:
Page 35: "..internet access or internet access allowance…" $1,260 $180
Armanini seconded.
After some discussion by council, the motion to amend did not carry 3-4 (Aye---Olstad, Herzog, Armanini; Nay---Kiest, Thompson, Goss, Sterner).
"Herzog moved to amend the 2003 proposed budget for the city council as follows:
Page 35: "..internet access or internet access allowance…" $1,260 $1,080
Armanini seconded.
After some discussion by council, the maker and seconder agreed to withdraw the motion to amend." (Council approved change January 23, 2003.)
Herzog moved to amend the proposed 2003 budget for the municipal department as follows:
Page 52: Newsletter $15,000 $10,000
Armanini seconded.
Herzog said his proposal is to include advertising space for businesses in the Town Crier.
At 10:55 p.m., there was no objection to Thompson’s recommendation that the meeting adjournment be extended 10 minutes beyond the adoption of Ordinance 885.
The motion to amend did not carry 1-6 (Aye—Herzog; Nay—Kiest, Armanini, Thompson, Goss, Sterner, Olstad).
Herzog moved to amend the proposed 2003 budget for as follows:
Page 128: Street Lighting Maintenance: $25,000 $16,000
Armanini seconded.
After a brief explanation by Director of Public Services Frank Zenk and discussion by council, the motion to amend did not carry 1-6 (Aye—Herzog; Nay—Kiest, Armanini, Thompson, Goss, Sterner, Olstad).
Herzog moved to amend the proposed 2003 budget capital improvement fund as follows:
Page 164: Gateway Signage $25,000 $0
Armanini seconded. After further discussion by council, the motion to amend did not carry 2-5 (Aye—Armanini, Herzog; Nay—Kiest, Thompson, Goss, Sterner, Olstad).
Herzog moved to amend the proposed 2003 budget capital improvement fund as follows:
Page 164: Ballinger Traffic Islands $15,000 $0
Armanini seconded. The motion to amend did not carry 2-5 (Aye—Armanini, Herzog; Nay—Kiest, Thompson, Goss, Sterner, Olstad).
Herzog moved to amend the proposed 2003 budget capital improvement fund as follows:
Neighborhood Traffic Calming $25,000 $0
Sterner seconded. The motion to amend did not carry1-6 (Aye—Herzog; Nay—Kiest, Armanini, Thompson, Goss, Olstad, Sterner).
Thompson moved to amend Ordinance 885 as follows:
Page 1, line 23: "…reviewed amended by the City Council…"
Olstad seconded. The motion carried unanimously.
Thompson moved to direct the Finance Director to place the correct figures into the budget and the ordinance based upon the approved amendments. Armanini seconded. The motion carried unanimously.
Thompson moved to advance Ordinance 885 to final action calendar. Olstad seconded. The motion carried unanimously.
FINAL ACTION CALENDAR
Ordinance 885/Adopting 2003 Budget
Thompson moved to adopt Ordinance 885/Adopting 2003 Budget. Olstad seconded
Thompson thanked Finance Director John Hawley for his outstanding work on the 2003 budget and expressed his appreciation for the work of the department heads in the development and discussion of the 2003 budget.
The motion to adopt Ordinance 885/Adopting 2003 Budget carried 5-2 (Aye—Kiest, Thompson, Goss, Sterner, Olstad; Nay—Armanini, Herzog).
NEW BUSINESS
New topics for discussion
Herzog moved to cancel the December 19, 2002 regular council meeting. Armanini seconded. The motion carried unanimously.
ADJOURNMENT
There being no objection, the meeting was adjourned at 11:30 p.m.
Susan Stine, City Clerk
David R. Hutchinson, Mayor
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