Councilmembers present: Carolyn Armanini, Dwight Thompson, Mary Jane Goss (7:40 p.m.), Nate Herzog (8:50 p.m.), Roger Olstad, Ed Sterner

Councilmember excused: Alan Kiest

Staff Present: David R. Hutchinson, Mayor; Dennis Peterson, Police Chief; Frank Zenk, Director of Public Services; Charles Price, City Consulting Engineer; Ty Peterson, Planning Manager; John Hawley, Finance Director; Sarah Phillips, Government & Community Relations Coordinator; Linda Portnoy, Municipal Court Presiding Judge; Jane Poppe, Court Administrator; Susan Stine, City Clerk

Others present: One visitor

Mayor Hutchinson called the special meeting to order at 7:35 p.m.

Cmbr. Thompson moved to excuse Cmbr. Kiest’s absence from tonight’s meeting. Cmbr. Armanini seconded. The motion carried unanimously.

Cmbr. Olstad led council in the pledge of allegiance.

Hutchinson reported that interviews for the position of city administrator are scheduled for Friday, November 8. Hutchinson discussed recent meetings regarding potential use of the Aldercrest site. Cmbr. Sterner reported on juvenile justice issues.

Hutchinson noted items 3 and 4, October 24, 2002 regular meeting minutes and October 29, 2002 council budget workshop/special meeting minutes have been deleted from the consent calendar. He noted that an executive session is on the agenda for discussion of potential litigation involving a personnel matter.

Thompson moved to adopt the agenda as amended. Cmbr. Goss seconded. The motion carried unanimously.

Thompson moved to confirm Michael Mulhern to serve on the Parks and Recreation Commission, Position 1, term ending 3/31/2004. Armanini seconded. The motion carried unanimously.

Thompson moved to approve the consent calendar as follows:

1. October 10, 2002 Council Regular Meeting Minutes
2. October 17, 2002 Council Study Session Minutes
3. November 7, 2002 Finance Committee Report covering warrant nos. 42423 through 42508 in the amount of $299,374.55 drawn from the claims clearing fund and warrant nos. 23510 through 23594 in the amount of $171,479.45 drawn from the payroll clearing fund.

Thompson moved to advance Resolution 747/Canceling Certain Unclaimed Warrants to second reading calendar. Armanini seconded. The motion carried unanimously.

Discussion of Resolution 748 was delayed until Finance Director John Hawley is available.

Thompson moved to advance Resolution 749/Amending Employee Handbook Regarding Employee Benefits to the November 14, 2002 second reading calendar. Armanini seconded. The motion carried unanimously.

Thompson moved to advance Resolution 750/Authorizing Mayor to Sign Contract with Precision Earthworks for Pedestrian Improvements to second reading calendar. Armanini seconded. The motion carried unanimously.

Thompson moved to advance Resolution 751/Authorizing Mayor to Sign Agreement with Department of Executive Services for 2003 Vegetation Services to second reading calendar at the November 14, 2002 council meeting. Armanini seconded. The motion carried unanimously.

In response to a request from Thompson, Finance Director John Hawley discussed the updates as reflected in Resolution 748/2003 User Fees. City Planning Manager Ty Peterson responded to questions from council on the proposed changes to land use fees.

In response to a question from Thompson, Hawley said that he would research the maximum amount allowed for dishonored checks as well as the fees for jail costs.

There being no objection, Resolution 748 will advance to the November 14, 2002 second reading calendar.

Hawley explained that the proposed amendments to the 2002 capital improvement fund budget are related primarily to the Grace Cole Nature Preserve property. Ordinance 887 was held for further discussion later in the agenda.

Armanini moved to advance Resolution 752/Accepting Completion of Contract for Animal Acres Creekside Improvements to second reading calendar. Goss seconded. The motion carried unanimously.

Armanini moved to approve Resolution 736/Authorizing Mayor to Sign Amendment to Jail Services Contract with Yakima County. Cmbr. Olstad seconded. The motion carried unanimously.

Resolution 741/Approving 2003 Drainage Utility Fee Increase was postponed for discussion later on the second reading calendar.

In response to questions from council members, City Engineer Chuck Price and Planning Manager Ty Peterson discussed the proposal to share a consultant with the city of Kenmore for the Brightwater EIS review and the potential benefits for both cities.

Following further discussion, Thompson moved to approve Resolution 745/Authorizing the Mayor to Sign Agreement with King County for Reimbursement of Costs Related to Brightwater Environmental Impact Statement Review, with the proviso authorizing the mayor to complete and sign an agreement that meets the intent of the draft agreement before the council. Goss seconded. The motion carried unanimously.

Armanini moved to advance Ordinance 887/Amending 2002 Capital Improvement Fund Budget to the November 14, 2002 second reading calendar.

Armanini requested that the administration determine if a majority plus one vote is needed for passage of the budget amendment ordinance.

In response to council, Director of Public Services Frank Zenk and Hawley discussed the utility fee increase and the rationale for its increase. Hawley noted that council action is necessary so that the information can be provided to the county in a timely manner.

Cmbr. Armanini moved to approve Resolution 741. Goss seconded. The motion carried unanimously.

Cmbr. Thompson moved to hold Ordinance 878/Relating to Use of City Credit Cards on the second reading calendar for the November 14, 2002 meeting. Armanini seconded. The motion carried unanimously.

With the consent of the council, Thompson moved to excuse Cmbr. Kiest from the November 8, 2002 special meeting to conduct final interviews for the city administrator position. Armanini seconded. The motion carried unanimously.

Armanini moved to approve Resolution 747/Canceling Certain Unclaimed Warrants. Thompson seconded. The motion carried unanimously.

Thompson moved to approve Resolution 750/Authorizing Mayor to Sign Contract with Precision Earthworks for Pedestrian Improvements. Sterner seconded. The motion carried unanimously.

Thompson moved to approve Resolution 752/Accepting Completion of Contract for Animal Acres Creekside Improvements. Goss seconded. The motion carried unanimously.

Thompson noted that the budget committee will meet on November 12, 2002 and asked that any amendments to the budget for committee consideration be submitted prior to that date.

Chief of Police Dennis Peterson presented information regarding the proposed 2003 public safety department budget and discussed the continued success of the crime watch program and student intern program. He stressed the need for continuing support for working partnerships with other police departments. He reviewed the proposed budget relating to equipment including tasers and rifles, the proposed maintenance contract with Northshore Utility District for improved vehicle maintenance and records of service, and audio/video recording system in the interview room.

In response to a question from Goss, Peterson discussed his interest in training and in providing specialized services to neighboring departments.

Municipal Court Presiding Judge Linda Portnoy and Court Administrator Jane Poppe provided information related to the proposed budget for the municipal court. Portnoy discussed issues related to improving security, the use of volunteers, the excellent results achieved by the collection agency, and proposals for future programs and innovations.

At 9:45 p.m., Hutchinson noted that the next item on the agenda is an executive session for discussion of potential litigation regarding a personnel matter. Those not required to remain for the executive session exited the council chambers at this time.

At 9:49 p.m., the meeting was recessed to executive session for approximately 20 minutes for discussion of potential litigation regarding a personnel matter.

The meeting was resumed at 10:04 p.m.

There being no objection, the meeting was adjourned at 10:05 p.m.

Susan Stine, City Clerk

APPROVED:

David R. Hutchinson, Mayor

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