Councilmembers present: Alan Kiest, Carolyn Armanini, Dwight Thompson, Mary Jane Goss, Nate Herzog, Roger Olstad, Ed Sterner

Staff present: David R. Hutchinson, Mayor; Douglas Jacobson, City Administrator; Michael Ruark, City Attorney; Dennis Peterson, Police Chief; Frank Zenk, Director of Public Services (8:05 p.m.); Sarah Phillips, Government & Community Relations Manager; Susan Stine, City Clerk; Evelyn Jahed, Deputy City Clerk

Others present: Two visitors

Mayor Hutchinson called the regular meeting to order at 7:35 p.m.

Cmbr. Olstad led the council in the pledge of allegiance.

State Senator Darlene Fairley, 32^nd District, reported that the capital budget awaiting Governor Locke’s approval includes funds for the proposed Grace Cole Memorial Nature Preserve. She noted that the legislature did not take action on a transportation plan, and a ballot measure will be presented to the voters instead. Fairley also noted that the legislature-approved 2003 budget includes $311,000 for Lake Forest Park as replacement funds for cuts in state-shared revenue. Other topics of interest to the city included the proposed county utility tax, siting of gambling facilities, public health funding and worker’s compensation.

Senator Fairley reported on access issues related to the new city hall facility and noted that the front door and restroom access should be reviewed.

Mayor Hutchinson reported on meetings of the Puget Sound Regional Council, Shoreline School Foundation and the Suburban Cities Association. He acknowledged the work of the staff members prior to and during the city hall open house celebration. He stated that staff held its first training on the commissioners’ manual and that training will be held for commission chairs at a later date.

Mayor Hutchinson noted the executive session on real estate matters on the agenda and the addition of Resolution 691/Commending City Staff for first reading.

Cmbr. Armanini moved to adopt the agenda as amended.

Cmbr. Thompson seconded. The motion carried unanimously.

Thompson moved to confirm the reappointment of the following commissioners for the term ending March 31, 2005:

Economic Development Commission

Jeff Weissman, Position 4
Barbara Archbold, Position 5
Rik Jones, Position 6

Dagnija Johnson, Position 4

Maggie McCarthy Williams, Position 6

Planning Commission

Stephen Plusch, Position 4
Lloyd Skinner, Position 5
Greg Easton, Position 6

Burton "Bud" Bard, Jr., Position 5

Armanini pulled Warrant 41250 to CR2 Partnership from the finance committee report and requested additional information prior to its approval.

Thompson moved to adopt the consent calendar less warrant #41250 as follows:

1. March 14, 2002 Council Regular Meeting Minutes
2. March 28, 2002 Finance Committee report covering warrant nos. 41156 through 41260 drawn from the claims clearing fund in the amount of $262,830.90 and warrant nos. 22300 through 22368 drawn from the payroll clearing fund in the amount of $122,202.59.
3. Approve Correction of Ordinance Numbering

Thompson moved to advance Resolution 691/Commending City Staff for their Contribution to

the Success of the City Hall Grant Opening to second reading calendar.

Cmbr. Goss seconded. The motion carried unanimously.

Armanini moved to advance Resolution 678/Authorizing Mayor to Sign Memorandum of Agreement for Organics Pilot Program to the April 11, 2002 agenda final action calendar. Thompson seconded.

Community and Government Affairs Manager Phillips discussed the assumed timeline and noted that the April newsletter will be delivered soon and contains information regarding the program and the test area. She identified changes in the memorandum of agreement for the program.

In response to questions from Cmbr. Goss, Phillips noted that the test area selected by Rabanco is a portion of a Wednesday pick-up route in the Hillside area. Phillips said that the success of the program depends on a high level of participation, and letters to residents in the test area are ready to be mailed. Goss expressed concern regarding the selection process and the resident’s choice regarding participation.

Council members directed staff to ensure that residents are informed regarding their choice to participate and who to call if questions or problems arise.

Kiest moved to amend Resolution 678/Authorizing Mayor to Sign Memorandum of Agreement for Organics Pilot Program as follows:

At Line 30 (insert): "… and, be it further resolved that no marketing materials or published descriptions of this pilot program be released until approved by the council with the exception of the April edition of the Town Crier."

Goss seconded.

Kiest said that the success of this program depends on communicating with residents in a respectful manner. Council members stressed the importance of communication with citizens and discussed the approval process prior to release of the information.

Phillips said that there may be implications for the program if the start date is delayed.

Thompson moved to postpone further discussion of Resolution 678 to the end of the second reading calendar. Armanini seconded. The motion carried unanimously.

Thompson moved to adopt Resolution 683/Authorizing Mayor to Sign Agreement with Olympic Security Services. Kiest seconded. The motion carried unanimously.

Thompson moved to amend the Scope of Work Exhibit A as follows:

Page 7, after the heading, Tasks:

Third bullet: "The Agency will employ State qualified certified or licensed counselors…"

Thompson moved to amend as follows:

After the heading, Fees for Services (insert):

"This is the maximum reimbursement fee for this contract".

Herzog seconded. The motion carried unanimously.

Thompson moved to amend as follows:

"…Rates are based on Medicaid Title 19 reimbursements. Medicaid reimbursement rules shall apply in determining the service requirements for each unit of service."

Thompson moved to amend as follows:

Thompson moved to amend as follows:

(Insert after amended list)

"The combined copayments, other governmental client-specific payments, or insurance payment and city reimbursement for each service shall not exceed the maximum fee allowed. "

Thompson moved to amend Exhibit C as follows:

Thompson moved to adopt Resolution 686/Authorizing Mayor to Sign Agreement with Center for Human Services for Drug and Alcohol Prevention and Treatment Services as amended. Olstad seconded. The motion carried unanimously.

Thompson moved to substitute Ordinance 873 with strikeouts for council consideration in place of the version provided in the council packets.

In response to a comment from Olstad, council members noted the language used in the ordinance regarding petroleum products.

Sterner moved to amend Ordinance 873 as follows:

Page 2, line 45: "…C. Residential fires burning and land clearing burning..."

Thompson moved to advance Ordinance 873/Amending LFPMC 8.28 Prohibiting Residential Burning and Burning for the Purpose of Land Clearing to final action calendar.

A five-minute recess was taken at 9:19 p.m.

The meeting was resumed at 9:29 p.m.

Director of Public Services Frank Zenk briefed the council on the history of the operation of the lift stations and noted that good risk management indicates the need for rehabilitation. In response to questions from councilmembers, Zenk discussed audit trail issues.

Kiest moved to adopt Resolution 690/ Authorizing Mayor to Sign Agreement with Hammond Collier Wade Livingstone for Engineering Services Related to Beach Drive Lift Stations Rehabilitation and PWTF Application.

Armanini said that council members had agreed with her suggestion that city staff should be recognized for their work on the city hall grand opening and during the move.

Armanini moved to adopt Resolution 691/Commending City Staff for their Contribution to the Success of the City Hall Grand Opening.

Thompson seconded. The motion carried unanimously.

Following a brief discussion of draft material provided by staff, council members agreed to postpone further discussion of Resolution 678 until the end of the agenda prior to the scheduled executive session.

Armanini moved to adopt Ordinance 873/Amending LFPMC 8.28 by Prohibiting Residential Burning and Burning for the Purpose of Land Clearing. Herzog seconded. The motion carried unanimously.

In response to questions from council members, staff members provided information on various topics.

Thompson requested that the administration review the need for a designated smoking area at the new city hall.

Herzog reported on a recent SeaShore Transportation Forum meeting that he and Cmbr. Goss attended. He provided information regarding proposals and projects.

Armanini reported on her participation at a recent police department-sponsored demonstration of a shooting simulator.

1. Jail contracts

Jacobson noted the city has not received the draft contract from the City of Yakima. It will be rescheduled for discussion at an upcoming meeting.


2. Response to February 26, 2002 Ronald Wastewater Management District Letter

Jacobson discussed the proposed letter and revenue projection information.

Thompson moved to authorize the mayor to sign and mail the letter dated March 29, 2002 in response to Ronald Wastewater Management District. Kiest seconded. The motion carried unanimously.

Armanini moved to amend the draft document "Frequently Asked Questions Regarding the Pilot Organics Program" as follows:

Page 1, fourth question and answer:

Herzog seconded. Following discussion, the motion to amend carried unanimously.

Goss moved to amend the draft document on page 1, third question and answer, to include a telephone number for citizens to call if there are questions or concerns.

Herzog moved that an ad hoc council committee be established to make revisions to the draft Frequently Asked Questions document and the letter to residents. Armanini seconded.

Cmbrs. Herzog and Sterner volunteered to serve on the committee. The motion carried unanimously.

Goss moved that the potential participants should be polled to determine the level of interest in the pilot program. Kiest seconded.

Following discussion, the motion did not carry 1-6: (Aye - Goss; Nay - Kiest, Armanini, Thompson, Herzog, Olstad, Sterner).

Kiest moved that the draft letter to residents include the ending date of the pilot program.

Council members discussed the time schedule for the ad hoc committee’s work and the deadline for responses from council members.

Thompson moved adoption of Resolution 678 as amended. Armanini seconded.

Thompson noted that the intent of the council is that the committee will complete its work within 48 hours.

The motion carried unanimously.

At 10:40 p.m., Hutchinson noted that the next item on the agenda is an executive session for discussion of real estate matters for approximately 15 minutes. Those not required to remain for the executive session exited the council chambers at this time.

A three-minute recess was called for at 10:42 p.m.

The meeting was resumed at 10:44 p.m.

At 10:45 p.m., the meeting was recessed to executive session for approximately 15 minutes for discussion of real estate matters.

At 11 p.m., the executive session was extended for an additional 10 minutes.

At 11:10 p.m., the executive session was extended for an additional 10 minutes.

The meeting was resumed at 11:22 p.m.

Cmbr. Sterner announced that he would be absent April 11, 2002.

There being no objection, the meeting was adjourned at 11:25 p.m.

Susan Stine, City Clerk

APPROVED:

David R. Hutchinson, Mayor

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