Councilmembers present: Alan Kiest, Mary Jane Goss, Nate Herzog, Roger Olstad, Ed Sterner

Councilmembers excused: Carolyn Armanini, Dwight Thompson

Staff present: David R. Hutchinson, Mayor; Douglas Jacobson, City Administrator; Michael Ruark, City Attorney; Dennis Peterson, Police Chief; Frank Zenk, Director of Public Services; John Hawley, Finance Director (9:00 p.m.); Sarah Phillips, Government & Community Relations Coordinator; Susan Stine, City Clerk; Evelyn Jahed, Deputy City Clerk

Others present: Four visitors

Mayor Hutchinson called the regular meeting to order at 7:33 p.m.

Cmbr. Goss led the council in the pledge of allegiance.

Cmbr. Olstad moved to excuse Cmbr. Armanini from tonight’s meeting. Cmbr. Sterner seconded. The motion carried unanimously.

Hutchinson reported on meetings of the Shoreline School District land bank properties task force and the Suburban Cities Association. He noted that the city would host upcoming meetings of the merchants’ organization and the Rotary Club at the new city hall. An open house at the new city hall is scheduled for March 23, 2002.

In response to a question from Cmbr. Kiest, City Administrator Doug Jacobson discussed issues related to the Forest Park Drive slide area.

Hutchinson requested the addition of a presentation of the Planning Commission annual report by Chair Lloyd Skinner.

Hutchinson noted that an executive session to discuss real estate matters would be added at the end of the meeting agenda.

Cmbr. Herzog moved adoption of the agenda as amended. Cmbr. Goss seconded. The motion carried unanimously.

Jean Reid, 16910 26^th Ave NE, reminded the council of the Stewardship Foundation’s interest and support for acquisition of the property designated for the Grace Cole Memorial Nature Preserve.

Planning Commission Chair Lloyd Skinner briefed council on the Commission’s public meetings and its work sessions on the comprehensive plan update and other activities in 2001.

In response to a question from Hutchinson, Skinner discussed senior housing issues and the comprehensive plan update process.

In response to a question from Cmbr. Sterner, Director of Public Services Frank Zenk discussed costs related to the sidewalk repair program.

Sterner moved to approve the consent calendar as follows:

1. February 14, 2002 Council Regular Meeting Minutes
2. February 28, 2002 Finance Committee Report covering warrant nos. 41007 through 41091 in the amount of $537,032.01 drawn from the claims clearing fund and warrant nos. 22157 through 22222 in the amount of $122,765.42 drawn from the payroll clearing fund.

Zenk described the scope of the agreement with King County for funding for investigation, design and construction of modifications to reduce infiltration and inflow into the local sewer system.

In response to questions from councilmembers, Zenk and Jacobson discussed the project review process, risk management issues, funding guarantees, contract termination language and distribution of funded projects.

Kiest moved to advance Resolution 681/Authorizing Mayor to Sign Agreement with King County for Infiltration and Inflow Studies to second reading calendar. Goss seconded. The motion carried unanimously.

Jacobson said that the proposed ordinance responds to a recommendation included in the hearing examiner’s annual report. This chapter is no longer necessary since the city uses the services of a hearing examiner rather than a board of adjustment for all applications.

Hutchinson noted that Ordinance 871/Repealing Chapter 16.30 will advance to second reading calendar at the March 14, 2002 regular council meeting.

Community and Government Affairs Manager Phillips identified the proposed pilot program area for organics collection and discussed the proposed memorandum of understanding. She noted that termination language and other information must be added.

Sterner moved to amend the memorandum on page 6, line 32 to include language to allow termination by either party with 30 days’ written notice. Goss seconded.

Following discussion, the maker and seconder withdrew their motion.

There was no objection to sending a survey letter to residents in the proposed pilot area prior to approval of the memorandum.

Herzog moved that the signature documentation sheet be noted as Exhibit A for Resolution 679. Goss seconded. The motion carried unanimously.

Herzog moved to adopt Resolution 679/Authorizing Mayor to Sign King County Disaster Response Plan. Sterner seconded. The motion carried unanimously..

Olstad moved to adopt Resolution 680/Authorizing Mayor to Sign Letter Relating to Regional Endangered Species Act (ESA) Roadway Maintenance. Kiest seconded. The motion carried unanimously.

Kiest requested that Zenk provide a status report every six months on this issue and recommended that project information be included in the newsletter.

Kiest moved to adopt Resolution 681/Authorizing Mayor to Sign Agreement with King County for Infiltration and Inflow Studies. Goss seconded. The motion carried unanimously.

Kiest noted recent news of county budget implications involving parks and district courts.

Sterner discussed issues related to juvenile justice, the work of the Northshore-Shoreline Community Health and Safety Network and his recent visit with state legislators.

Herzog reported that the rules committee had deleted the proposed amendment related to the selection of alternates for council committees. He noted that two amendments involving the use of cell phones and correspondence have been proposed for council consideration.

Herzog moved to adopt the council rules as amended by the rules committee. Olstad seconded. The motion carried unanimously.

Hutchinson noted information provided regarding council voice mailboxes on the new city hall phone system. He also noted information from the economic development commission on gambling.

A five-minute break was taken at 9:30 p.m.

The meeting was resumed at 9:38 p.m.

City Administrator Jacobson and Finance Director John Hawley reported on the staff work related to the loss of state-shared revenues in 2003 and beyond.

Hawley reviewed various responses to the loss of revenue in the preparation of upcoming budgets. He discussed the proposed public workshops and the financial planning exercise and asked for council comments and suggestions. He noted that the public workshop would be previewed for the council in May.

Cmbr. Goss noted that comparisons to the responses of other cities would be useful. She suggested broadening the discussion to include consideration of other methods of service delivery.

Kiest recommended that this topic be scheduled for further discussion at an upcoming study session and thanked the staff for their creative thinking on this issue.

Discussion followed regarding the proposed process for addressing the impacts of the loss of state-shared revenues.

Community and Government Affairs Manager Phillips reviewed the outcome of a recent court case involving AT&T Broadband regarding the collection of non-subscriber franchise fees involving advertising sales and home shopping commissions. Information was provided regarding the proposed waiver of the city’s right to collect the fees and the potential loss.

At 10:50 p.m., Hutchinson noted that the next item on the agenda was an executive session to discuss real estate matters. Those not required to remain exited the council chambers at this time.

A three-minute recess was called for at 10:51 p.m.

The meeting was resumed at 10:55 p.m.

At 10:56 p.m., the meeting was recessed to executive session for discussion of real estate matters for approximately 30 minutes.

The meeting was resumed at 11:29 p.m.

Hutchinson announced that the discussion of real estate matters would continue in executive session at the March 14, 2002 council meeting.

There being no objection, the meeting was adjourned at 11:30 p.m.

Susan Stine, City Clerk

APPROVED:

David R. Hutchinson, Mayor

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