Councilmembers present: Alan Kiest, Dwight Thompson, Mary Jane Goss, Nate Herzog, Roger Olstad, Ed Sterner

Staff present: Douglas Jacobson, City Administrator; Michael Ruark, City Attorney; Dennis Peterson, Police Chief; John Hawley, Finance Director; Sarah Phillips, Government & Community Relations Coordinator; Susan Stine, City Clerk; Evelyn Jahed, Deputy City Clerk

Others present: One visitor

Mayor pro tempore Dwight Thompson called the regular meeting to order at 7:39 p.m.

Thompson opened the public hearing on Ordinance 866/Adopting Year 2002 Budget at 7:40 p.m.

There being no comments, the public hearing was closed at 7:41 p.m.

Cmbr. Kiest moved to adopt Resolution 660/Honoring Metropolitan King County Council Member Maggi Fimia. Cmbr. Herzog seconded. The motion carried unanimously.

Metropolitan King County Council Member Maggi Fimia provided a brief report on county budget issues and noted that $200,000 for the Burke Gilman Trail project was included. Fimia presented information to the council regarding research related to Sound Transit and possible alternatives. In response to questions from council members, Fimia said that the council could go on record regarding the current Sound Transit plan.

Thompson read Resolution 660/Honoring Metropolitan King County Council Member Maggi Fimia and presented the framed resolution to her. Thompson thanked Fimia for her service to her district and to the city of Lake Forest Park.

A three-minute recess was taken at 8:37 p.m.

The meeting was resumed at 8:45 p.m.

Following Thompson’s comments regarding changes to the agenda, Herzog moved adoption of the agenda as presented by Thompson. Goss seconded.

Olstad requested that the administration prepare a statement based on Metropolitan King County Council Member Fimia’s remarks regarding Sound Transit and alternatives for council discussion at an upcoming meeting.

Police Chief Dennis Peterson briefly discussed the history of the marine patrol services provided by King County and the signed agreement between the county and the city. He noted that no report has been received from the county as required by the agreement.

Following discussion, Kiest suggested that the city explore other options for providing marine patrol services.

Thompson requested to pull warrant 40538 from the finance committee report and to hold the portion covering marine patrol services until a report regarding services is provided by the county.

Olstad moved to approve the consent calendar as amended (less warrant 40538) as follows:

1. November 15, 2001 Council Regular Meeting Minutes
2. December 13, 2001 Finance Committee Report covering warrants No. 40493 through 40584 in the amount of $205,771.62 (less warrant no. 40538 - $8,593.25) drawn from the claims clearing fund and warrants no. 21800 through 21873 in the amount of $142,234.16 drawn from the payroll clearing fund.

Thompson seconded. The motion carried unanimously.

Thompson noted that with the consent of the council, Resolution 662/Adopting Educational Access Channel Use Polices and resolution 668/Supporting Shoreline School District Levy will be advanced to the January 10, 2002 council regular meeting second reading calendar.

By consensus of the council, the following items were advanced to the second reading calendar:

Resolution 661/Authorizing Mayor to Sign Jail Services Interlocal Agreement Addendum with Yakima County

Resolution 663/Authorizing Mayor to Sign Agreement for Appraisal Services for Hillside Property

Resolution 664/Authorizing Mayor to Sign Agreement for Information Services

Resolution 665/Identifying Spokesperson for SCA North/East Regional Caucus Meeting

Ordinance 868/Amending LFPMC 2.04.040 Relating to City Administrator’s Salary

Resolution 666/Authorizing Mayor to Sign Agreement with County for Waterworks Grant

Resolution 667/Authorizing Mayor to Sign Communication System Agreement for Police Department

Herzog moved to advance Ordinance 868/Amending LFPMC 2.04.040 Relating to City Administrator’s Salary to final action calendar. Kiest seconded. The motion carried unanimously.

Thompson moved to adopt Resolution 658/Authorize Mayor to Sign Agreement with Doug Jacobson for City Administrator. Goss seconded.

Herzog moved to accept the revised draft employment agreement with Doug Jacobson prepared by the city attorney, but not to include the attorney’s explanatory notes, as the council’s working document. Kiest seconded. The motion carried unanimously.

At the request of the council, Ruark reviewed the proposed agreement and provided information regarding the proposed changes.

Following discussion, Herzog moved to amend the proposed agreement as follows:

Page 2, line 40: "…equal to 7.6% of Employee’s monthly salary, plus any new program the City might provide for its employees."

Thompson seconded. The motion to amend carried unanimously.

Following discussion of professional membership fees, Herzog moved to amend as follows:

Page 3, line 3: "ASCE, WCMA and ICMA., an amount not to exceed $1,200."

Thompson seconded. The motion to amend carried unanimously.

Following discussion, Herzog moved to amend as follows:

Page 2, lines 12-13: "Whenever Employee exceeds 46 hours per week, the Mayor is authorized, but not required, to compensate Employee on an hour for hour basis."

Thompson seconded. The motion to amend carried unanimously.

Sterner moved to amend as follows:

Page 2, line 40: "…an amount equal to 7.6 3.0% of Employee’s monthly salary."

Herzog seconded.

Following discussion, the motion did not carry 1-5 (Aye - Sterner; Nay - Kiest, Thompson, Goss, Herzog, Olstad).

Following further discussion regarding paid vacation and exempt status, Sterner moved to adopt Resolution 658/Authorize Mayor to Sign Agreement with Doug Jacobson for City Administrator as amended. Kiest seconded. The motion carried unanimously.

Kiest moved to adopt Resolution 659/Establishing Fees for Permits and Services for 2002. Herzog seconded. The motion carried unanimously.

Herzog moved to advance Ordinance 867/Establishing Sewer Rates and Charges to final action calendar. Sterner seconded. The motion carried unanimously.

Hawley discussed changes to the 2001 and 2002 city hall construction fund.

Olstad moved to amend Ordinance 866 and the proposed year 2002 budget to reflect the adoption of Resolution 658/Authorize Mayor to Sign Agreement with Doug Jacobson for City Administrator. Goss seconded. The motion to amend carried unanimously.

Herzog moved to amend the proposed year 2002 budget as follows by adding:

City Council--Communications: Internet Access            $1,260

Herzog moved to amend the proposed year 2002 budget as follows:

Parks and Recreation, Community Events:         $12,000    $5,000

Kiest seconded.

Herzog expressed his concern regarding the use of public funds to aid a private enterprise and the potential that these funds would help defray overhead costs.

Olstad recused himself from council discussion and action on the proposed amendment because of his role as a board member for Third Place Commons.

Following discussion, the motion to amend did not carry 1-4 (Aye - Herzog; Nay---Kiest, Thompson, Goss, Sterner; Olstad recused).

Sterner moved to advance Ordinance 866/Adopting Year 2002 Budget to final action calendar. Thompson seconded. The motion carried unanimously.

Kiest moved to adopt Resolution 661/Authorizing Mayor to Sign Jail Services Interlocal Agreement Addendum with Yakima County.

Jacobson reviewed the process for possible property acquisition and noted that appraisals of the properties under consideration must be completed.

Kiest moved to adopt Resolution 663/Authorizing Mayor to Sign Agreement for Appraisal Services for Hillside Property. Thompson seconded.

Goss expressed her concern regarding authorizing an expenditure when the outcome is uncertain. Ruark noted that the city must be informed prior to a decision to purchase property.

Olstad noted that the amount proposed by Lamb Hanson Lamb is $3,400 and included both properties to be appraised.

Olstad moved to amend Resolution 663 and the attached agreement to reflect that the total amount authorized is $3,400.

Following discussion, Kiest moved to adopt Resolution 664/Authorizing Mayor to Sign Agreement for Information Services. Thompson seconded. The motion carried unanimously.

Herzog moved to amend Resolution 665/Identifying Spokesperson for SCA North/East Regional Caucus Meeting as follows:

Line 22: "…authorizes the honorable David R. Hutchinson, Mayor of the city of Lake Forest Park…"

In response to a comment from Jacobson regarding information from the association, Kiest expressed his support of the motion but also expressed his concern regarding the association directing the city’s choice for representation at the meeting.

Thompson moved to amend Resolution 665 as follows:

Line 24: "…Regional Caucus meeting. The mayor shall cast votes on behalf of the city as directed by the majority of the city’s elected officials present. "

Phillips provided information regarding the grant and noted that the funds will be used for improvements at Animal Acres Park.

Olstad moved to adopt Resolution 666/Authorizing Mayor to Sign Agreement with County for Waterworks Grant. Thompson seconded. The motion carried unanimously.

There was no objection to Thompson’s request to extend the meeting for 15 minutes at 11 p.m.

Peterson provided information regarding the proposed agreement.

Ruark said that he has read the proposed agreement, and it is legally sufficient. He noted that it is in the form of a settlement.

Following discussion, Herzog moved to amend Resolution 667 as follows:

Line 17: "…the city attorney has not yet reviewed and approved…"

Thompson seconded. The motion to amend carried unanimously.

Sterner moved to adopt Ordinance 868/Amending LFPMC 2.04.040 Relating to City Administrator’s Salary.

Herzog moved to adopt Ordinance 867/Establishing Sewer Rates and Charges. Thompson seconded. The motion carried unanimously.

Goss moved to adopt Ordinance 866/Adopting Year 2002 Budget. Thompson seconded.

Thompson thanked the city administrator, the finance director and the council budget committee for their work during the development of the 2002 budget.

Herzog moved to cancel the December 20 and December 27, 2001 Council Meetings. Thompson seconded. The motion carried unanimously.

Kiest reported on the development of the regional disaster plan by the regional policy committee and said he would like to schedule a briefing for the council at an upcoming study session.

Goss reported that the cities of Kenmore and Bothell are working together on SR 522 improvements and recommended that Lake Forest Park stay informed of this process and its impacts.

Thompson said the next meeting will be the inauguration ceremony January 7, 2002.

At 11:15 p.m., Thompson requested that the meeting be extended an additional 15 minutes.

At 11:16 p.m., Thompson noted that the next item on the agenda is a 15-minute executive session to discuss personnel and real estate matters. Those not required to remain for the executive session exited the meeting at this time.

At 11:20 p.m., the meeting was recessed to executive session for 15 minutes for discussion of real estate and personnel matters.

The executive session was extended for five additional minutes at 11:35 p.m.

The executive session was extended for five additional minutes at 11:40 p.m.

The regular meeting was resumed at 11:44 p.m.

There being no objection, the meeting was adjourned at 11:45 p.m.

Susan Stine, City Clerk

APPROVED:

Dwight A. Thompson, Mayor pro tempore