Councilmembers present: Alan Kiest, Carolyn Armanini, Dwight Thompson, Mary Jane Goss, Nate Herzog, Roger Olstad, Ed Sterner

Staff present: David R. Hutchinson, Mayor, Douglas Jacobson, City Administrator; Michael Ruark, City Attorney; Frank Zenk, Director of Public Services; Glenn Akramoff, Public Works Supervisor; John Hawley, Finance Director; Ty Peterson, City Planner; Susan Stine, City Clerk

Others present: Four visitors

Mayor Hutchinson called the regular meeting to order at 7:32 p.m.

Public Works Supervisor Glenn Akramoff introduced Scott Walker and Kirsten Anderson, two members of the Public Works summer team, and reported on the team’s projects and accomplishments.

A recess was called for at 7:37 p.m.

The meeting was resumed at 7:48 p.m.

Mayor Hutchinson reported on various events and issues of interest to the council.

In response to questions from councilmembers, Director of Public Services Frank Zenk and City Planner Ty Peterson reported on remediation work at the shopping center.

Zenk also discussed the closure schedule for the Ballinger Way roadwork.

Cmbr. Thompson moved adoption of the agenda. Cmbr. Olstad seconded.

City Administrator Jacobson requested the addition of an executive session for discussion of the topics of labor negotiations and real estate for approximately 15 minutes.

Thompson moved to amend the August 9, 2001 council regular meeting minutes as follows:

Page 3, line 30: "...determining if this issue coincides with the interests of the council city."

Thompson moved to adopt the consent calendar as follows:

1. August 9, 2001 council regular meeting minutes
2. August 23, 2001 finance committee report covering warrant nos. 39883 through 39976 in the amount of $419,481.78 drawn from the claims clearing fund and warrant nos. 21283 through 21352 in the amount of $119,305.12 drawn from the payroll clearing fund.

The council agreed to review the August 21, 2001 letter from Dr. Peter Hodges, Lake Forest Park Elementary School principal, under new business.

Timothy Lowry and Matt Cail of Metropolitan King County Transportation presented information regarding two grant opportunities totaling $150,000. Lowry noted that preliminary discussions with merchants have been well-received, and the emphasis is on mobility, improved access to the Burke Gilman Trail, incentives for transit use and reduced vehicle use. Discussion followed regarding various aspects of the proposed program and its implementation.

With permission of the council, Cmbr. Kiest requested an amendment to the August 9, 2001 council regular meeting minutes.

Cmbr. Herzog moved to amend as follows:

Page 6, line 11: "Kiest exited the meeting at 9 p.m."

In response to questions from councilmembers, Director of Public Services Zenk discussed the inflow and infiltration funding as it related to the proposed resolution, and he noted that staff members had reviewed the Ronald sewer comprehensive plans for consistency with the Lake Forest Park plan. City Attorney Ruark noted that the city is being asked to approve the Ronald comprehensive plan so that the district’s bond sale to purchase a portion of the Lake City sewer system can proceed.

Herzog moved to advance Resolution 639/Approving Ronald Wastewater Management District Sewer Comprehensive Plan to the second reading calendar.

Finance Director John Hawley advised the council that the request for proposals for telecommunications services and/or cabling are due on August 27. He noted that council action on the staff recommendation would be requested at the September 13, 2001 council meeting.

Hawley described the formal bid process for the city hall furniture and furnishings. He noted that Olympic Office Supply presented the low bid of $77,288, and he recommended that council award the bid to Olympic as the lowest, responsive and responsible bidder.

Kiest moved to advance Resolution 640/Award Bid for City Hall Furniture and Furnishings to the second reading calendar and that it be taken out of order and discussed immediately.

Following discussion, Thompson moved adoption of Resolution 640/Award Bid for City Hall Furniture and Furnishings.

Thompson moved to advance Resolution 641/Award Bid for Sidewalk Improvements to

the second reading calendar and that it be taken out of order and discussed immediately.

Following discussion, Thompson moved adoption of Resolution 641/Award Bid for Sidewalk Improvements to Kodo Construction, Inc.

Olstad moved to advance Resolution 642/Authorize Used Vehicle Purchase from Northshore Utility District to the second reading calendar and that it be taken out of order and discussed immediately.

Following discussion, Olstad moved adoption of Resolution 642/Authorize Used Vehicle Purchase from Northshore Utility District.

City Planner Ty Peterson said this contract would provide development review services on applications by the city. He noted that the appearance of impartiality is important for such applications.

Following discussion, Herzog moved to amend the professional services agreement as follows:

Page 2, line 9: "...amount not to exceed $5,000."

In response to a question from Cmbr. Goss, Jacobson said that page 1, line 33 will be corrected to read "Attachment A" rather than Exhibit 1.

Following discussion, Armanini moved that Resolution 636/Authorize Mayor to Sign Contract for On-Call Critical Areas Review Services remain on the September 13, 2001 agenda second reading calendar.

Discussion followed regarding ownership of data generated in the work products prepared under this agreement. Councilmembers requested information regarding the firm’s references and hourly rates and instructed staff to clarify the city’s interest in all notes and data created in support of the firm’s deliverable products.

Following discussion, Herzog moved to amend the professional services agreement as follows:

Page 2, line 9: "...amount not to exceed $15,000."

Following discussion, Thompson moved to place Resolution 637/Adopting City Petty Cash Policies dated August 23, 2001 before the council for consideration.

Herzog moved to advance Resolution 637/Adopting City Petty Cash Policies to the final action calendar.

Armanini moved to amend Resolution 638/Adopting an Alternative Process for Awarding Small Works Projects Under $35,000 striking the following language and renumbering:

Page 2, lines 13-14: "4. The City Administration may waive requirements for payment and performance bonds and retainage. "

In response to a question from Sterner, City Attorney Ruark noted that he would normally recommend that the deleted language be left in and exercised only in certain circumstances.

Discussion followed regarding the intent of the language and the delegation of authority regarding contracts.

Thompson moved to amend Resolution 638 as follows:

Page 1, line 23: "...the City Administration is authorized to may recommend to the City Council that it award contracts...."

Armanini moved to amend Resolution 638 as follows:

Page 2, lines 13-14: "The City Administration Council may waive requirements for payment and performance bonds and retainage."

Thompson moved to adopt Resolution 638/Adopting an Alternative Process for Awarding Small Works Projects Under $35,000 as amended.

Herzog moved adoption of Resolution 639/Approving Ronald Wastewater Management District Sewer Comprehensive Plan.

Herzog moved adoption of Resolution 637/Adopting City Petty Cash Policies.

A 10-minute recess was called for at 9:58 p.m.

The regular meeting was resumed at 10:12 p.m.

Councilmembers discussed the August 21, 2001 letter from Lake Forest Park Elementary School principal, Dr. Peter Hodges, requesting that the city consider a $2,000 contribution to the playground equipment project.

Zenk discussed the $3.2 million available from King County Wastewater Treatment Division for inflow and infiltration reduction improvements.

Councilmembers discussed the information provided by the Shoreline Water District regarding the agreement with the City of Seattle and approved the draft letter prepared by the city administrator.

Jacobson informed the council that King County Executive Sims has recommended that the proposal for the Grace Cole Memorial Park be funded in the amount of $225,000. The city is awaiting word of the County Council’s approval.

At 10:29 p.m., Mayor Hutchinson said that the next item on the agenda is an executive session to discuss the topics of labor negotiations and real estate for approximately 15 minutes. Those not required to remain for the executive session exited the meeting at this time.

The meeting was recessed to executive session at 10:30 p.m. for approximately 15 minutes for discussion of labor negotiations and real estate matters.

The meeting was resumed at 10:44 p.m.

There being no objection, the meeting was adjourned at 10:45 p.m.

Susan Stine, City Clerk

APPROVED:

David R. Hutchinson, Mayor