Councilmembers present: Alan Kiest, Carolyn Armanini, Dwight Thompson (7:48 p.m.), Mary Jane Goss, Nate Herzog (7:36 p.m.), Roger Olstad, Ed Sterner

Staff Present: David R. Hutchinson, Mayor, Douglas Jacobson, City Administrator; Michael Ruark, City Attorney, Dennis Peterson, Police Chief; Frank Zenk, Director of Public Services; Sarah Phillips, Government & Community Relations Coordinator; Tema Nesoff, Human Services Coordinator; Susan Stine, City Clerk; Evelyn Jahed, Deputy City Clerk

Others present: Two visitors

Mayor Hutchinson called the regular meeting to order at 7:34 p.m.

Mayor Hutchinson welcomed reporter Shannon Middleton from the Lake Forest Park Enterprise and reported on various activities and topics of interest to the council.

Hutchinson noted the Proclamation of Emergency that had been prepared following the February 28, 2001 earthquake.

City Administrator Doug Jacobson requested that an update on the Ronald Wastewater Management District issue be added under New Business reports.

Cmbr. Armanini moved to adopt the agenda as amended. Cmbr. Herzog seconded. The motion carried unanimously.

Chief of Police Dennis Peterson will investigate teen center activities in response to questions raised by Cmbr. Kiest.

Armanini moved to confirm Mary Ortega to serve on the Public Safety Commission, Position 6, term ending 3/31/2002. Cmbr. Olstad seconded. The motion carried unanimously.

Cmbr. Herzog moved to adopt the consent calendar as follows:

1. February 15, 2001 Council Study Session Minutes
2. February 22, 2001 Council Regular Meeting Minutes
3. March 8, 2001 Finance Committee Report covering Warrants No. 38972 through 39043 in the amount of $126,177.50 drawn from the Claims Fund and Warrants No. 20425 through 20495 in the amount of $147,428.35 drawn from the Payroll Fund.

City Attorney Mike Ruark discussed the framework for this resolution and responded to questions from council.

Cmbr. Sterner moved to advance Resolution 616/Ratifying Proclamation of Emergency to second reading calendar. Herzog seconded. The motion carried unanimously.

Thompson moved to advance Resolution 617/Establishing Purchasing and Acquisition Procedures for the City to second reading calendar. Goss seconded. The motion carried unanimously.

Olstad moved to advance Ordinance 853/Adding LFPMC 10.10 Prohibiting Inattentive Driving to second reading. Goss seconded. The motion carried unanimously.

Jacobson noted that 10 bids were received for the new city hall project and opened on March 1, 2001. The apparent low bidder is Bailey Berg General Contractors of Lacey, Washington. Project Manager Scott Tomlinson of Olympic Associates has been very thorough in checking the firm’s qualifications. He recommended that the council award the bid from Bailey Berg in the amount of $2,242,222 and to include Alternative 2—emergency generator and pad, $20,210; and Alternative 3—folding panel partition, $5,741.

He discussed Alternative 1—fire sprinklers and Alternative 4—wood screen for council chambers windows and recommended that these alternatives should not be funded.

Following discussion, Thompson moved to suspend the rules and to advance the bid award for new city hall construction to final action calendar and to take action immediately. Olstad seconded. The motion carried unanimously.

Thompson moved that Council award the bid for construction of the new city hall to the firm of Bailey Berg General Contractors of Lacey, Washington, in the amount of $2,242,222, and to include Alternative 2—emergency generator and pad, $20,210; and Alternative 3—folding panel partition, $5,741. Kiest seconded. The motion carried unanimously.

A five-minute recess was taken at 8:29 p.m.

The meeting was resumed at 8:49 p.m.

Thompson requested that the boilerplate contract drafted by the attorney be inserted in council notebooks for future reference.

With the consent of the council, the contract with Worthy and Associates for design and construction phase support for Lyon Creek Waterfront Property will be held over to the March 15, 2001 council study session.

Thompson moved to authorize the mayor to sign the contract with Lake Forest Park-Shoreline Senior Center. Sterner seconded. The motion carried unanimously.

It was the consensus of the council that the contract with Lake Forest Park-Shoreline Arts Council remain on second reading calendar for the March 22, 2001 regular council meeting. Council requested additional information regarding costs.

Thompson moved to advance Authorize Mayor to Sign Contract with YMCA for Teen Center to final action calendar. Kiest seconded. The motion carried unanimously.

Kiest moved to authorize the mayor to sign the contract with YMCA for Kellogg Middle School After School Program. Armanini seconded. The motion carried unanimously.

Kiest moved that the council agenda carry an item "Status of the State of Emergency" at each meeting until the State of Emergency is rescinded. Herzog seconded. The motion carried unanimously.

Thompson moved to approve Resolution 616/Ratifying Proclamation of Emergency. Olstad seconded. The motion carried unanimously.

Thompson moved to adopt Resolution 617/Establishing Purchasing and Acquisition Procedures for the City. Sterner seconded. The motion carried unanimously.

Armanini moved that Ordinance 853/Adding LFPMC 10.10 Prohibiting Inattentive Driving remain on second reading. Herzog seconded. the motion carried unanimously.

Thompson moved to authorize the mayor to sign the contract with YMCA for Teen Center. Goss seconded. The motion carried unanimously.

Jacobson and Ruark reported on their meeting with the Ronald Wastewater Management District and discussed the proposed letter requesting an extension of the decision deadline to April 30, 2001 with several considerations. Discussion followed regarding financial issues related to potential acquisition of a part or all of the system located in Lake Forest Park.

Ruark requested council approval to send the draft letter to Ronald Wastewater Management District for their comments.

Sterner moved to authorize sending the draft letter to Ronald Wastewater Management District for comments. Olstad seconded. The motion carried unanimously.

Thompson moved that every council meeting agenda through April include discussion of the Ronald Wastewater Management District matter and related topics. Kiest seconded. The motion carried unanimously.

Jacobson noted information provided on a proposed sidewalk improvement program.

Thompson moved to schedule the council retreat on April 7, 2001 from 8:30 a.m. – 12:30 p.m. Herzog seconded. The motion carried unanimously.

In response to questions from Thompson, Jacobson said additional information will be prepared for council consideration at the March 15, 2001 council study session.

There being no objection, the meeting was adjourned at 10:21 p.m.

Susan Stine, City Clerk

APPROVED:

David R. Hutchinson, Mayor

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