Councilmembers present: Alan Kiest, Carolyn Armanini, Dwight Thompson, Mary Jane Goss (8:04 p.m.), Nate Herzog, Roger Olstad, Ed Sterner

Staff present: David R. Hutchinson, Mayor; Douglas Jacobson, City Administrator; Michael Ruark, City Attorney; Dennis Peterson, Police Chief; John Hawley, Finance Director; Sarah Phillips, Government & Community Relations Coordinator; Susan Stine, City Clerk; Evelyn Jahed, Deputy City Clerk; Tema Nesoff, Human Services Coordinator

Others present: Four visitors

Mayor Hutchinson called the regular meeting to order at 7:33 p.m.

Mayor Hutchinson provided a report on his activities and various topics of interest.

Cmbr. Thompson requested that item 6/Authorize Mayor to Sign Professional Services Agreement with Beckwith Consulting for Community Center Study be pulled from the consent calendar and placed on second reading.

Cmbr. Armanini requested that item 7/Authorize Mayor to Sign Professional Services Agreement with EarthTech for Endangered Species Act (ESA) Gap Analysis be pulled from the consent calendar and placed on second reading.

Hutchinson noted that item 5/Request Approval of Amendment to Proposed 2001 Budget for Computer Support will be placed on second reading for discussion.

Thompson moved to adopt the agenda as amended.

Cmbr. Kiest noted the Human Services Roundtable will cease to exist at the end of the year. He presented human services coordinator Tema Nesoff with a plaque for her work and commitment as staff person. He also presented Mayor Hutchinson with a plaque on behalf of the city for its support and commitment to human services.

Hutchinson also recognized Cmbr. Kiest for his commitment and contribution to human services.

Vicki Stiles, Director of the Shoreline Historical Museum, briefed council on the museum’s elevator project. She requested that council approve a one-time capital project grant of $5,000 for this project.

Kris Hildebrandt, 4755 NE 203^rd St., urged council to approve the contract with Beckwith Consulting for the community center study.

Mark Vanderveen discussed his interest in serving on the Public Safety Commission and his professional experience. He responded to questions from councilmembers.

Thompson moved to confirm Sang-Won Cho (Sancho) to serve on the Planning Commission, Position 1, term ending March 31, 2001.

Cmbr. Herzog requested that item 8/Authorize Mayor to Sign the Professional Services Agreement for Public Defender Services be pulled from the consent calendar and placed on second reading calendar.

Thompson moved to adopt the consent calendar as follows.

1. November 9, 2000 Council Budget Workshop/Regular Meeting Minutes
2. November 16, 2000 Council Budget Workshop/Regular Meeting Minutes
3. December 7, 2000 Finance Committee Report covering Warrant Nos. 38423 through 38504 in the amount of $93,614.57 drawn from the Claims Clearing Fund and Warrant Nos. 20001 through 20073 in the amount of $134,375.71 drawn from the Payroll Clearing Fund.
4. Authorize Mayor to Sign Interlocal Agreement with City of Kenmore for Public Works Services.

In response to questions from council, City Attorney Ruark discussed Resolution 607 and the proposed rules of procedure.

Armanini moved to advance Resolution 608/Establishing Fees for Permits and Services for 2001 to second reading.

Thompson moved to advance Resolution 609/Cancelling Certain Warrants Not Presented for Payment within One Year of Issue to second reading.

Kiest moved to amend Ordinance 839 as follows:

Page 3, line 37: "A recommendation."

Goss seconded.

Sterner offered a friendly amendment as follows:

Page 3, line 31: "...appropriate; and ...."

Page 3, line 35: "...boundaries of the area to be vacated. ; and "

The maker and seconder accepted this as a friendly amendment.

Armanini moved to place Ordinance 839 on final action calendar.

In response to questions from council, City Administrator Doug Jacobson discussed the proposed resolution. Discussion followed regarding entering into an interlocal agreement.

Armanini moved to adopt Resolution 606/Related to the Development of an Interlocal Agreement with Lake Forest Park Water District.

Sterner seconded.

Herzog noted that the date on page 2, line 15 should be corrected.

Councilmembers discussed the proposed contract with Beckwith Consulting Group and the decision process related to a community center.

A ten-minute recess was taken at 9:20 p.m.

The meeting was resumed at 9:34 p.m.

Armanini moved to amend Beckwith Consulting Group Tasks of Work document as follows:

Armanini moved to amend as follows:

Armanini noted the importance of seeking input from Horizon View neighbors in Tasks 3 and 6.

Olstad moved to authorize the mayor to sign the professional services agreement with Beckwith Consulting Group as amended.

Councilmembers discussed the proposed agreement and requested that typographical errors be corrected as noted. Councilmembers requested that the city attorney add language in Article 4/Ownership of Documents for clarity.

Sterner moved to authorize the mayor to sign the professional services agreement with EarthTech for Endangered Species Act (ESA) gap analysis as amended.

In response to questions from council, Public Defender Greg Schrag and Police Chief Dennis Peterson discussed the requested fee increase for public defender services.

Thompson moved to authorize the mayor to sign professional services agreement for public defender services.

Thompson moved to adopt Resolution 609/Canceling Certain Warrants Not Presented for Payment within One Year of Issue.

Thompson moved to accept the technical amendment as presented by Finance Director Hawley to include computer support services as a part-time employee rather than professional services.

After discussion regarding hourly rates and benefits, the maker and seconder withdrew its motion.

Kiest requested that the proposed position be plotted on the salary schedule for council review at the December 14, 2000 meeting.

Thompson moved to accept the second technical amendment as presented by Hawley to decrease the 2000 expenditure projection by $45,000 and increase 2001 public safety budget by $45,000.

Armanini seconded. The motion carried unanimously.

Armanini moved to amend City Council Budget Amendments (Attachment B) on page 1, to restore $5,000 under Executive "Continuation of Studies."

Kiest requested that the administration provide information and a proposal for council consideration regarding protection of the property tax levy.

Armanini moved to amend the proposed 2001 budget to provide matching funds in the amount of $5,000 as requested for the Shoreline Historical Museum elevator project.

Thompson moved to amend the proposed 2001 budget by increasing the beginning fund balance by $100,000.

Thompson moved to amend the proposed 2001 budget for the Executive Department mayor’s reserve be $20,000 and that a proviso be included as follows: "The Mayor shall notify the City Council no later than the regular meeting prior to authorization of the allocation of funds from the mayor’s reserve for any extraordinary expense that exceeds $1,000.

Armanini moved to amend the motion as follows: " ...mayor’s reserve be $20,000 $12,000."

Thompson moved to amend the proposed 2001 budget and to transfer $78,000 to the city hall construction fund.

Armanini moved to table this motion to the December 14, 2000 council meeting.

Thompson seconded. The motion to table carried unanimously.

Armanini moved to amend Resolution 608 Attachment A as follows:

Civil Service Testing $20.00

Armanini moved to amend Resolution 608 Attachment A as follows:

Page 1:

• Tree Removal Permit – Level I $ 50.00
• Tree Removal Permit – Level II 250.00

Armanini moved to place Resolution 608/Establishing Fees for Permits and Services for 2001 on second reading and final action calendars at the December 14 council meeting.

Armanini moved to adopt Ordinance 839/Providing for Vacation of Streets and Alleys.

Councilmembers discussed the issue of day or evening hearings before the hearing examiner. Councilmembers requested a proposal from the administration regarding scheduling such hearings.

With the consent of the council, Cmbr. Goss will be excused from the December 21, 2000 council meeting.

There being no objection, the meeting was adjourned at 11:13 p.m.

Susan Stine, City Clerk

APPROVED:

David R. Hutchinson, Mayor