Councilmembers present: Alan Kiest, Dwight Thompson, Mary Jane Goss, Nate Herzog, Roger Olstad, Ed Sterner

Councilmember excused: Carolyn Armanini

Staff Present: David R. Hutchinson, Mayor; Douglas Jacobson, City Administrator; Michael Ruark, City Attorney; Scott Drown, Commander; John Hawley, Finance Director; Sarah Phillips, Government & Community Relations Coordinator; Ty Peterson, City Planner; Susan Stine, City Clerk; Evelyn Jahed, Deputy City Clerk

Others present: 22 visitors

An open house was held from 6:30-7:30 p.m. with the architects from Arai/Jackson regarding city hall programming and space needs analysis.

Mayor Hutchinson called the regular meeting to order at 7:33 p.m.

Steve Arai and Bruce Ellison from the firm of Arai/Jackson Architects briefly described the design and space needs program for the new city hall project. Arai noted that additional meetings for public comment and input regarding other aspects of the city hall project will be held.

In response to questions from Cmbr. Thompson, Ellison discussed various shared space needs for multi-use purposes and outlined where these spaces are located on the preliminary design.

In response to a question from Cmbr. Goss, City Administrator Jacobson discussed building goals and objectives.

In response to Cmbr. Sterner, Ellison discussed their experience with the use of the council chambers as a multi-use space.

Victoria Gilleland, 18484 47^th PL NE, a Parks and Recreation Commissioner, said she is pleased with the process for the new city hall. She stressed the importance of incorporating the arts into the new building.

Jodi Waltier, 4028 NE 184^th, thanked the city for including art in the new building and said she supports the use of functional art and artist-made building parts. She added that public art will enrich the city hall facility and encouraged the use of local artists and their work.

Ellison said his firm is looking forward to working with artists if the council decides to include art as part of the project.

Mamie Bolender introduced two new Eagle Scouts Jeff Orth and Patrick Monahan from Troop No. 309. Orth and Monahan described their work on the project involving the removal of the Japanese knotweed and the process of replanting. The project site is near 30^th Avenue Northeast and Meadow Place.

Thompson requested that consent calendar item 4, Windermere Site Plan/Approval of Planning Commission Recommendation, be removed from the consent calendar and placed on the second reading calendar.

Hutchinson requested that a 10-minute executive session be added to discuss legal and personnel matters.

Thompson requested that second reading calendar item 3, Authorize Mayor to Sign/Contract with Dennis Peterson, Lake Forest Park Police Chief, be postponed until after the executive session.

Thompson moved to adopt the agenda as amended.

Thompson moved to confirm Jason Gregory to serve on the Public Safety Commission, Position 4, term ending 3/31/2002.

Thompson moved to adopt the consent calendar as follows:

1. June 8, 2000 Council Regular Meeting Minutes
2. June 15, 2000 Council Study Session Minutes
3. June 22, 2000 Finance Committee Report covering Warrants 37557 through 37638 in the amount of $113,801.83 drawn on the Claims Clearing Fund and Warrants 19229 through 19297 in the amount of $102,532.57 drawn on the Payroll Clearing Fund.

Government and Community Relations Coordinator Sarah Phillips reviewed the process regarding the Lyon Creek waterfront property and the purpose of developing the master plan. She noted that direction is needed from the council regarding parking, traffic and security issues at the property, which is being discussed as a pedestrian park and an environmental learning center.

Phillips noted that the mayor has recommended that the boathouse be removed immediately, and a caretaker’s agreement will be presented to the council for consideration.

In response to a question from Sterner, Thompson explained that the property could not be used by the public yet due to neighborhood issues requiring mitigation.

City Planner Ty Peterson noted that the shoreline master plan requires a shoreline substantial development permit for the property. Also, a conditional use permit is required for use of residentially zoned property for a public park.

In response to a question from Olstad, Jacobson discussed the interest expressed by Shoreline Water District regarding use of a portion of the property. Jacobson said information will be forwarded to council for review when it is received. In response to Olstad, Peterson discussed the use of the property by schools for educational purposes.

Councilmembers agreed that the Parks and Recreation Commission and the Environmental Quality Commission should be involved in the development of the master plan for council approval.

Goss said that neighbors of the property should be kept informed and should be given the opportunity to be involved in determining how the property will be used.

Finance Director John Hawley discussed concerns and issues previously identified by council regarding reserve requirements.

Kiest noted the council budget committee had discussed the six-year forecast at its recent meeting.

Herzog added that a component of this document included the depreciation process that was factored into the forecast.

Thompson expressed his concerns on the structure of the operating reserve fund, and Jacobson discussed budget provisos that were adopted by council earlier.

A five-minute recess was taken at 9:03 p.m.

The meeting was resumed at 9:13 p.m.

Jeff Weissman, Chair of the Economic Development Committee (EDC), said that both EDC and the Planning Commission have worked on this ordinance for a long time and asked that council accept their recommendation as presented.

Betsy Feasel, 17561 Bothell Way NE, said she has worked with EDC on these amendments and encouraged the passage of this ordinance. Feasel said she is well aware of the historical relationship of the city and the shopping center. She added that the city needs the taxes from the businesses located in the Towne Centre and encouraged the council to pass the ordinance as written.

Lupe Reyes, Jr., interim vice president of Shoreline Community College and also a member of EDC, stated that he hopes council will support this effort. He discussed the construction of new classrooms at the Towne Centre and signage requirements, which will be affected by the passage of this ordinance.

Henry Reed, 18438 47^th PL NE, a 23-year resident and former councilmember, said he is in favor of Cmbr. Kiest’s amendments. He said that he had worked on the signage issue when he was on the council. He noted that the city has been lax in enforcing some of the regulations, and he does not want our city to look like Aurora Avenue. He stated that banners and other devices are not needed at the Towne Centre and that the city should only allow small signs in the Centre.

Anna Murch, EDC member and property manager at Lake Forest Park Towne Centre, commented that we all work together in preserving the aesthetic value of our community. She encouraged council to accept the amendments as recommended by the Planning Commission.

Julie Krick, 4759 NE 178^th Street, a resident since 1960 and an EDC member, said she has served on a previous signage committee. She said there has been a lot of progress on this issue and that the proposed ordinance addresses aesthetic values. She stated that this is an excellent and workable plan and recommends council approve it as presented.

Roger Loschen, 3742 NE 187^th St., said the city’s very existence is the result of the shopping center. He noted that a concomitant agreement was developed when the Towne Centre was remodeled. He expressed his concern that the proposed ordinance would be a step backward and needs additional work.

Bob Edwardsen, 5050 NE 180^th St., EDC., said he feels some real constructive work has been done between EDC and the Planning Commission and that they came up with a respectable plan. He stated that the city should strive to be an economically viable community and should not continue to chip away at the opportunity for the businesses to promote themselves.

Hutchinson noted receipt of a letter submitted by Bob Simmons on the signage ordinance.

Kiest moved that Ordinance 810/Sign Code Amendments and Ordinance 788/ Relating to Nonconforming Signs, Providing for Amortization remain on second reading for the July 13, 2000 council regular meeting.

Thompson seconded.

Kiest said action on this ordinance should be taken when all councilmembers are present.

Herzog expressed his concern regarding delaying action on the ordinance.

Councilmembers agreed that action on Ordinance 788/Relating to Nonconforming Signs, Providing for Amortization should be postponed until the July 13, 2000 meeting also.

Thompson moved to advance the contract with King County for Youth Sports Facility Grant to final action calendar.

In response to Herzog regarding costs, Jacobson explained the time and expertise involved in preparing bid documents for the Horizon View Park soccer field.

In response to a question from Olstad, Jacobson discussed the presentation and public participation process for this project.

In response to a question from Goss, Jacobson discussed the selection process for this project and the savings benefit for the city by using the same firm.

Olstad moved to advance the contract with Worthy & Associates to final action calendar.

Herzog seconded. The motion carried unanimously.

Goss requested to be recused from discussion on this issue due to her professional relationship with Windermere Real Estate and exited the council chambers at 9:40 p.m.

In response to a question from Kiest, Peterson discussed the maintenance of the existing landscaping along the Ballinger Way right-of-way and issues related to the site plan approval process.

In response to a question from Hutchinson, Peterson noted that the applicant is aware that the cedar tree that is located on the property has been identified as a heritage tree.

Thompson moved to advance the approval of the Planning Commission Recommendation on the Windermere Site Plan to final action calendar.

Thompson moved to accept the Planning Commission recommendation and to approve the Windermere site plan, File No. 00-3223.

Goss returned to the council chambers at 10:07 p.m. following final action on the Windermere site plan.

Thompson moved to authorize the mayor to sign the contract with King County for the youth sports facility grant.

Thompson moved to authorize the mayor to sign the contract with Worthy & Associates for preparation of bid documents for Horizon View Park soccer field.

Kiest requested that the mayor share information on Communities 2000 with the Human Services Commission and staff. He reported on his attendance at the Association of Washington Cities conference in Spokane, and he provided documents on various issues to be shared with councilmembers.

Herzog reported on the budget committee meeting and noted that a preliminary budget calendar has been prepared. He noted that discussion issues included the updated six-year projections and sales tax equalization monies.

Commander Scott Drown reported that a sex offender has been released to live in the city and noted that he has been informed that the offender will be moving out in two weeks from the adult care home facility where he now resides.

Kiest thanked Cmdr. Drown for the careful preparation of the informational flyer that was distributed to residents.

In response to a comment from Kiest, Drown said age-appropriate materials regarding personal safety are available for school use, and he will discuss this issue with the school resource officer.

Herzog requested that the administration send a thank you letter to Chief Mark Ericks of Bothell for volunteering his time and expertise during the selection process of the new police chief.

In response to questions from Kiest, Community and Government Affairs Manager Sarah Phillips discussed how the rent was calculated. Kiest said he appreciated that the rent for the property is based on market value and the caretaker agreement will identify how the specific tasks will be credited.

In response to a question from Herzog, Jacobson discussed the issue of how many people may occupy the residence.

Thompson noted issues related to the use of the property and the proposed caretaker agreement that need to be resolved.

City Attorney Ruark said this ordinance was drafted in response to a request from Cmbr. Goss. He noted that his review of the municipal code revealed the need for other updates that he incorporated into the draft ordinance.

Councilmembers discussed parking or storage of licensed and unlicensed vehicles in the right-of-way.

Councilmembers agreed that discussion of gambling issues will be carried forward to an upcoming meeting.

At 10:58 p.m., Hutchinson noted that the next item on the agenda is an executive session to discuss personnel matters for approximately 10 minutes. Those not required to remain for the executive session exited the Council chambers at this time.

A three-minute recess was called for at 10:59 p.m.

The regular meeting was resumed at 11:01 p.m.

The meeting was recessed to executive session at 11:02 p.m. for approximately 10 minutes to discuss legal and personnel issues.

The executive session was extended at 11:13 p.m. for approximately 10 minutes for further discussion of legal and personnel matters.

The executive session was extended at 11:24 p.m. for approximately 10 minutes for further discussion of legal and personnel matters.

The regular meeting was resumed at 11:27 p.m.

Kiest moved to authorize the mayor to sign the contract as amended with Dennis Peterson, Lake Forest Park Police Chief.

Thompson moved to excused Cmbr. Armanini’s absence from tonight’s meeting.

Councilmembers discussed the schedule for public comments on the Local Government Committee Special Report and Recommendations on Acquisition, Capital Funding and Development of Open Space and Recreational Parks and action required following receiving public comments.

There being no objection, the meeting was adjourned at 11:38 p.m.

Susan Stine, City Clerk

APPROVED:

David R. Hutchinson, Mayor