Councilmembers present: Alan Kiest, Carolyn Armanini, Dwight Thompson, Mary Jane Goss, Nate Herzog, Roger Olstad, Ed Sterner

Staff present: David R. Hutchinson, Mayor; Douglas Jacobson, City Administrator; Michael Ruark, City Attorney; John Rogers, Police Chief; Sarah Phillips, Government & Community Relations Coordinator; Susan Stine, City Clerk; Evelyn Jahed, Deputy City Clerk

Others present: 26 visitors

Mayor Hutchinson called the regular meeting to order at 7:30 p.m.

Cmbr. Thompson moved for the adoption of the proposed council rules.

Cmbr. Armanini seconded.

Thompson said he appreciated City Attorney Ruark’s suggestions for changes to the council rules and discussed various items in the proposed council rules. Armanini asked about the legal requirement for a person to give their street address during public comment. Ruark indicated that a person may choose to give a post office box number as their street address and noted that there is no legal requirement for a person to divulge their street address. He also noted that there is no requirement for a person to sign in and that council could waive this.

Thompson discussed changes in Rule 7. In response to a question from Armanini, Ruark discussed items that may be dealt with on the final action calendar.

Cmbr. Kiest noted that the following correction should be made:

Page 9, Line 17: "…Action on Adoption of the main motion…."

Thompson noted the addition of Lines 37-42 on Page 12 regarding the establishment of a workplan for the council.

Cmbr. Kiest moved to amend the council rules as follows:

Page 7, line 23: "…(Preferably not later than 11 PM) 11 p.m. (unless otherwise set by the council).

Cmbr. Goss seconded. The motion carried unanimously.

Cmbr. Sterner also noted on page 7, lines 15-23 that the numbering should be changed to 11, 12 and 13.

Cmbr. Herzog moved to amend the council rules as follows:

Page 12, line 30: "…Three Councilmembers (including one of which shall be the mayor pro tem)…".

Thompson seconded. The motion carried unanimously.

Herzog nominated Cmbr. Thompson for the position of Mayor pro tempore.

Sterner nominated Cmbr. Alan Kiest for Mayor pro tempore. Kiest declined the nomination due to time constraints.

Thompson nominated Cmbr. Armanini to serve on the Rules Committee. Armanini nominated Cmbr. Herzog to serve on the Rules Committee.

Thompson moved to approve Cmbrs. Armanini and Herzog for the Rules Committee.

Cmbr. Olstad seconded. The motion carried unanimously.

Thompson moved to appoint Cmbr. Armanini as chair of the Rules Committee.

Olstad seconded. The motion carried unanimously.

Armanini moved to nominate Cmbr. Thompson as vice chair of the Rules Committee.

Herzog seconded. The motion carried unanimously.

Armanini said she will pass around a list of available committees and asked councilmembers to state their interest in serving on other council committees.

Hutchinson requested that the two reports listed under City Administrator be added to new business.

In response to a question from Kiest, Hutchinson said that the proposed agenda will be discussed under new business.

Thompson moved to adopt the agenda as amended. Armanini seconded. The motion carried unanimously.

Marta Brakke, 18206 Ballinger Way NE, chair of the Library Commission, thanked council for including the library rent in the 2000 budget. She said she will prepare a report for council regarding rent support from the library district. She noted that support from the community for library programs has been very good.

Eric Alef, 2630 NE 169^th St., expressed his concerns regarding the Board of Adjustment’s decision at the Jan. 12, 2000 meeting regarding the Hill reasonable use permit application. He expressed his concerns on the process and said that he felt board members were biased in their decision. He expressed his disappointment with the board membership and the planning department.

Geoff Groshong, 3413 NE 193^rd Street, expressed his concerns about an ongoing problem in their neighborhood involving a neighbor’s unkempt property. He said he has brought this issue to the attention of the police and planning departments several times. He asked the council to consider adoption of a housing code.

Steve Plancich, 3417 NE 193^rd Street, also expressed his concerns regarding this same property and added that vandalism has occurred on and to his property.

Peggy Gerdes, 18235 40^th Ave. NE, former city councilmember, reported on the Jan. 12, 2000 meeting regarding transportation issues she had attended and encouraged the council to be at the table on transportation issues. She noted the appointment of Jack Crawford, deputy mayor for the city of Kenmore, to the Sound Transit Board. She discussed changes being proposed to transit routes and said she will continue to be involved on transportation issues.

Liane Newman, 16715 32^nd Ave. NE, said she concurred with Eric Alef’s comments. She also shared information with council on the proposed federal regulations regarding salmon and the Endangered Species Act.

Hutchinson introduced Lisbeth Gilbert as his nominee for the Human Services Commission. Gilbert said she has focused on human services in her professional life and education and expressed her interest in serving her community in this area.

In response to Thompson, Gilbert noted that she hopes to focus on issues pertaining to youth. She said she has training and experience in quality management and outcomes and performance measures.

Thompson moved to confirm Thomas J. Peterson to serve on the Public Safety Commission, Position 2, term ending 3/31/2001. Armanini seconded. The motion carried unanimously.

Kiest moved to confirm Burton E. Bard Jr., to serve on the Public Safety Commission, Position 5, term ending 3/31/2002. Armanini seconded. The motion carried unanimously.

Hutchinson welcomed Girl Scout Troop #942 who were present tonight to earn their leadership badge.

Hutchinson reported on the inauguration ceremony, his attendance at the Suburban Cities Association meeting and the issues that had been discussed.. He noted the receipt of information from King County regarding police services.

Kiest noted topics discussed at the human services roundtable and said a video was released recently regarding the workforce success program.

Thompson requested that the December 16, 1999 Council Special Meeting Minutes be pulled from the consent calendar.

Thompson moved to amend the Dec. 16 minutes as follows:

Page 12, line 31: "…and to prepare a resolution motion to include this language."

Page 13, line 9: "…The motion to amend carried 6-1…"

Kiest asked for responses to his request for responses on communications made to the Mayor.

Thompson moved to adopt the consent calendar as amended as follows:

1. December 6,1999 Council Public Hearing/Budget Workshop Minutes
2. December 9, 1999 Council Regular Meeting Minutes
3. December 16, 1999 Council Special Meeting Minutes
4. December 31, 1999 Finance Committee Report covering Warrants Nos. 36587 through 36681drawn from the Claims Clearing Fund in the amount of $91,750.73 and Warrants No. 18316 through 18399 drawn from the Payroll Clearing Fund in the amount of $106,371.42.
5. January 13, 2000 Finance Committee Report covering Warrants Nos. 36708 through 36759 drawn from the Claims Clearing Fund in the amount of $182,475.48 and Warrants Nos. 18400 through 18476 in the amount of $134,087.53 drawn from the Payroll Clearing Fund.
6. Authorize Hire for Public Works Maintenance Position
7. Authorize Mayor to Sign Contract for Urban Reforestation and Habitat Restoration Grant for site known as Animal Acres
8. Authorize Mayor to Sign Professional Services Agreement with 3H Cable Consultants

Hutchinson noted that he would like to place Ordinance 788/Relating to Nonconforming Signs, Providing for Amortization on the January 27 council agenda. Thompson said Ordinance 788 should be placed on the second reading calendar for the January 27 meeting.

Armanini noted receipt of a letter from King County stating that real estate excise taxes owed to the city in the amount of $145,000 were being forwarded by the county.

A ten-minute recess was taken at 8:48 p.m.

The meeting was resumed at 9:02 p.m.

Thompson moved to appoint Cmbr. Goss as the SeaShore Transit Forum delegate and Peggy Gerdes as the alternate.

In response to a comment from Thompson regarding agenda items for the Jan. 20 and Jan. 27 council meetings, Armanini noted that the work of the rules committee will require some time, and reports will be provided at each meeting.

Kiest requested that written information be obtained from King County regarding the regional wastewater treatment plan prior to scheduling a presentation before the council. He asked specifically for written information regarding how overflows will be addressed in the treatment plan.

Kiest asked that the Feb. 17, 2000 council study session agenda include 20 minutes to view the videotape on workforce success and 20 minutes for discussion of the program. He asked that the Human Services Commission be invited to the study session to view the videotape and participate in the discussion.

Regarding the Jan. 13, 2000 memorandum noting Finance Director Joyce Papke’s resignation, Kiest noted that the schedule for hiring for this position must include confirmation by the council.

Other items discussed for inclusion on upcoming agendas are Shoreline Wastewater Management District presentation and the proposed interlocal agreement for dispatch services.

Armanini requested that Ordinance 800/Tree Preservation and Replacement be postponed until the Feb. 24, 2000 council agenda and noted that information from the upcoming planning conference regarding tree preservation will be available for review at that time.

Jacobson noted that City Planner Peterson will provide an update on issues related to the Endangered Species Act at the Jan. 20 study session.

Jacobson said Peterson will also share some options regarding construction management for the Select Grill building remodel.

Thompson asked that the Jan. 20 agenda include discussion of selection criteria for the new police chief.

Thompson noted that Ordinance 788/Relating to Nonconforming Signs is on the Jan. 27 agenda.

In response to a question from Herzog, Jacobson said the council will be provided the proposed contract and scope of work for the lakefront (Morris) property.

Jacobson noted that the draft recruitment packet for the police chief position distributed to council has been reviewed by the Public Safety Commission, and the mayor has revised the interview questions.

Kiest requested that information be provided to the council prior to the confirmation process. He also asked for a comparative analysis of the proposed salary range for the new police chief.

In response to a question from Thompson, Jacobson said the decision on the salary range will be part of the Jan. 27 council discussion.

In response to a question, Hutchinson said the selection committee is comprised of Jack Rogers, Chair, of the Public Safety Commission; Rick Stendera, Principal, Brookside Elementary; Carolyn Armanini, city councilmember; Casey Sundin, former Planning Commissioner, Ned Lawson, former city councilmember; Mark Ericks, Bothell Chief of Police; Jeff Weissman, owner of Great Harvest Bread. The final two appointments are still pending. He noted that he, City Administrator Doug Jacobson, and Chief Rogers will be ex-officio.

In response to a question from Thompson, Hutchinson said that council will interview the top three candidates for the position.

In response to a question from Goss, Hutchinson discussed the involvement of the police guild in the selection process.

Jacobson said he will provide a monthly report on the city hall project and asked council to provide feedback to him on the report format. He noted that the report will include a summary of significant activities.

He noted that work is scheduled to begin on improvements at the Interim City Hall for the police department and court.

In response to questions from Kiest, Jacobson discussed the intent to hire a part-time project manager, and Hutchinson indicated that this is planned for early March. Jacobson said a groundbreaking ceremony will be planned. He discussed issues related to bonds and financing and noted that the proceeds from the sale of the Interim City Hall property are needed.

In response to a question from Thompson, Rogers said the costs being incurred for implementing the change in dispatch services are running very close to the estimate in his earlier report. Rogers reported on the job status of dispatch employees.

In response to a question from Thompson, Rogers said the dispatch changeover will take place at 5 a.m. on Jan. 20. He said the police department will be open Monday through Friday 8 a.m. to 9 p.m., and Saturday 8 a.m. to 5 p.m. He noted that the telephone will be switched to Bothell dispatch after hours. He has spoken with the Enterprise reporter Shannon Sessions, and a newspaper article is planned regarding this change.

Hutchinson said the next item on the agenda is an executive session to discuss labor negotiations and legal issues. Those not required to remain for the executive session exited the Council chambers at this time.

A five-minute recess was called for at 9:45 p.m.

The meeting was resumed at 9:50 p.m.

The meeting was recessed at 9:51 p.m. to executive session for approximately 40 minutes to discuss labor negotiations and legal issues.

The executive session was extended at 10:30 p.m. for approximately 30 minutes for continuation of the discussion of labor negotiations and legal issues.

The executive session was extended at 11 p.m. for approximately 10 minutes for continuation of the discussion of legal issues.

The regular meeting was resumed at 11:09 p.m.

There being no objection, the meeting was adjourned at 11:10 p.m.

Susan Stine, City Clerk

David R. Hutchinson, Mayor

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